Human Resources Benefits Administrative Assistant

61St Street Service Corp - New York, NY

Full-time - Entry Level

New York, NY

Administrative and Support Services

About the position

The HR Benefits Administrative Assistant at 61st Street Service Corporation plays a crucial role in supporting the Benefits Department by providing administrative assistance and ensuring the smooth operation of office activities. This position involves processing benefits-related data, assisting employees with inquiries, and collaborating with team members to enhance operational efficiency.

Responsibilities

• Process and monitor terminations of all benefits selections.
• Reconcile weekly UHC/Surest Funding invoices.
• Upload benefits terminations data.
• Conduct new hire orientation and collect beneficiary enrollments bi-weekly.
• Perform quality checks of benefits-related data.
• Assist employees with benefits claim issues and plan changes.
• Respond to benefits inquiries from employees regarding plan provisions and status changes.
• Process 401(k) entries for employer contributions and employee deferrals and loans.
• Backup for bi-weekly 401k total controls submissions in the plan sponsor website.
• Manage phone calls with professionalism and excellent phone etiquette.
• Collaborate with team members to improve operational efficiency and enhance customer satisfaction.
• Assist the Benefits Administrator with the annual Flu shot campaign and wellness programs.
• Assist with special projects as requested by management.
• Manage the Administrator's calendars and organize meetings as needed.
• Draft and prepare correspondence, presentations, reports, and other documents as necessary.
• Assist in coordinating office events and creating announcement memos.

Requirements

• High School Diploma; some college preferred.
• Minimum of 2 years of administrative office experience.
• Prior experience working in a professional office environment is a must.
• Proficiency in all Microsoft applications.

Nice-to-haves

• Strong organizational skills with attention to detail.
• Ability to work independently as well as part of a team.
• Effective communication abilities including speaking, writing, and active listening.
• Integrity, discretion, and respect for confidentiality and privacy.
• Research and critical thinking skills.

Benefits

• Supportive work environment
• Opportunities for professional development
• Participation in wellness programs