Human Resources Coordinator

Full-time - Entry Level

Chicago, IL

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

The objective of this position is to provide human resources services to employees in the following areas: internship program, intern records management, intern communications, and intern transactions.

Responsibilities

• Provide general administrative support such as preparing correspondence, forms and reports, and compose regular correspondence.
• Responsible for all aspects and coordination and implementation of the Summer Internship Program.
• Identify recruitment opportunities for sourcing interns.
• Post and maintain intern jobs on Loop's website and external websites (i.e. university sites and Handshake).
• Support the college relations system by collaborating with career services from various schools; coordinate internship events and participate in on-campus recruiting events (out of town travel is required).
• Recruit and interview interns.
• Maintain internal databases for candidate recruitment processes by creating spreadsheets for tracking applicants.
• Coordinate intern candidate interviews with business units.
• Participate in intern selection process.
• Prepare all paperwork for interns onboarding and off-boarding.
• Organize and lead intern orientation program.
• Prepare/update internship handbooks and guides.
• Act as day-to-day Human Resources contact for all interns.
• Assist with preparing guides and manuals to assist with the administration of HR-related policies and procedures.
• Provide general office clerical support.
• Assist interns with general questions.
• Update Internships Newsletters.

Requirements

• Bachelor's degree from a four-year college or university is required.
• One to two years' experience in HR (as intern or full-time) is preferred.
• Working knowledge of HR functional areas (Benefits Administration, Payroll, Employee Relations, Staffing, etc.), human resources information systems (HRIS), human resource software and Microsoft Office Suite (Word, Excel, Outlook, etc.).

Nice-to-haves

• Recruiting experience is strongly desired.
• Knowledge of employment law, compensation, organization planning, training and organization development.
• Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP) is preferred but not necessary.
• Strong communication skills (verbal and written).
• Strong to advanced knowledge of Excel and Microsoft Office Suite, including ability to present information in forms, tables, spreadsheets and Power Point.
• Ability to manage meeting set-up and facilitation in Microsoft Teams.
• Excellent customer relations and interpersonal skills.
• Analytical, qualitative and detail-oriented skills.
• Sound judgment, confident and strong work ethic.
• Ability to forecast potential human resource issues and be proactive in resolution.
• Ability to multi-task and complete projects simultaneously while planning work to meet deadlines.
• Ability to function as part of a team or work independently with minimal supervision.
• Ability to work with all levels of employees and vendors, including C-Suite.
• Willingness to travel.