Human Resources Coordinator

$24 - $27/Yr

Open Door Community Health Centers - Arcata, CA

Full-time

Arcata, CA

Ambulatory Health Care Services

About the position

The Human Resources (HR) Coordinator I at Open Door Community Health Centers (ODCHC) aids with and facilitates the Human Resources processes. This role coordinates and facilitates the employee onboarding program. The Human Resources Coordinator I provides administrative support to the department as needed, including record-keeping, file maintenance, and Human Resources Information System (HRIS) data entry.

Responsibilities

• Serve as the point of contact for all new hires to ensure a positive Open Door cultural experience during the pre-hire and onboarding process.
• Responsible for all new hire onboarding activities, including onboarding paperwork, background checks, Employee Health and Credentialing coordination, department notifications, and system data entry.
• Coordinate new hire photos and employee badge creation.
• Organize and coordinate the new hire orientation week, including presenter schedules and facilities management.
• Present during orientation on day one.
• Collaborate with the Credentialing and Employee Health Teams to ensure all new hire clearances and start dates are aligned.
• Ensure all documentation, cross-departmental notifications, and system updates are completed for all new hire processes and changes.
• Collaborate with the provider recruitment team to ensure a structured and efficient onboarding experience for providers.
• Develop strong working relationships with management teams to keep them proactively informed of new hire status and changes.
• Maintain data integrity in the organization's Human Resources Information System (HRIS), including but not limited to new hire setup, salary updates, hour (FTE) changes, address changes, status changes, location changes, and emergency information.
• Work proactively with Payroll and other departments to ensure all data and system updates are processed in a timely manner.
• Provide onboarding metrics and reports as requested.
• Process monthly updates and weekly reports.
• Assist with file audits to ensure compliance.
• Responsible for HR employee file management, ensuring paper and electronic files are up-to-date and compliant under HR leadership's direction.
• Participate in special studies and projects regarding new systems, programs, policies, and/or procedures.
• Provide feedback to the recruiter and HR leadership on task streamlining and process improvement opportunities.
• Participate in professional development opportunities and training sessions as directed to enhance skills and knowledge.
• Organize department team meetings, including scheduling, preparing agendas, and arranging catering or ordering lunches as needed.
• Assist the Human Resources department in carrying out and administering various HR programs and operations.
• Act as the primary contact for incoming inquiries to the Human Resources department with a service-oriented focus.
• Coordinate HR administrative tasks, including filing, supply orders, and mail distribution.
• Manage various HR processes, including remote worker agreements, PTO advances, verifications of employment, and employee referral bonuses.
• Manage termination processes, including documentation, system updates, and notifications.
• Promote and support ODCHC's mission and vision.
• Other duties and responsibilities as designated by the supervisor.

Requirements

• Strong interpersonal skills and the ability to establish constructive professional working relationships among a diverse workforce.
• Delivers high touch customer service.
• Strong problem-solving skills and ability to think critically.
• Ability to work in fast pace and ever-changing environments.
• Ability to work as a member of a team and independently as needed.
• Ability to handle high pressure situations in a calm, consistent, and professional manner.
• Ability to multitask and manage multiple projects simultaneously.
• Ability to maintain confidentiality of employee and company information with consideration of HIPAA, ODCHC policies, and all other federal and state requirements.
• Ability to write routine reports and correspondence.
• Possesses sensitivity to the needs and situations of multi-cultural populations from a variety of income levels.
• Ability to effectively represent ODCHC's interests in the community and maintain effective working relationships among coworkers, public, private, and professional groups.
• Strong computer skills with specific aptitude in Microsoft Office Suite, HRIS and Payroll Systems.
• Adheres to ODCHC's policies and procedures.

Nice-to-haves

• Bachelor's degree preferred.
• One - three years of experience in a similar role; or an equivalent combination of education and experience.

Benefits

• Compensation Range: $24.00-$27.87
• Hmong and Spanish speakers who successfully pass a language exam will receive an additional .75 hourly differential to their wage.