Human Resources Executive Administrative Assistant - Employee Relations*

San Bernardino County (CA) - San Bernadino, CA

San Bernadino, CA

Executive, Legislative, and Other General Government Support

About the position

San Bernardino County is recruiting for a Human Resources Executive Administrative Assistant, to support the HR Assistant Director overseeing the Employee Relations Division and perform a variety of critical administrative, secretarial and semi-analytical tasks. This position will maintain professionalism and strict confidentiality with all materials and exercise a high level of discretion when interfacing with all aspects of the role and will represent the County in a positive light with great follow-through skills and sound judgment. Incumbents will work in a fast-paced environment which requires multi-tasking, great attention to detail and excellent executive level customer service skills. Executive Administrative Assistants will serve as an HR liaison with external stakeholders and organize and coordinate division related tasks on behalf of the Assistant Director and Employee Relations Division Chief. To facilitate the communication and coordination of information, the Executive Administrative Assistant will work with other Executive Administrative Assistants within the department while also fostering an environment of teamwork and creativity.

Responsibilities

• Safeguarding sensitive and highly confidential material.
• Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions.
• Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation.
• Serves as liaison between supervisor, officials and the public in situations requiring tact and judgment.
• Actively supports in division budget tracking, coordinates the submission of budget-related items.
• Managing daily budgets: ensuring that prompt attention is given to reimbursement requests, purchasing requests and other division needs.
• Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures.
• Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings.
• Keeps supervisor's calendar; schedules appointments and makes travel arrangements.
• Reviews and makes recommendations regarding office methods, policies and procedures; devises forms.
• Assists with various projects which includes researching, compiling, arranging and computing data.
• Trains office staff in office practices, use of specialized equipment, word processing, etc.
• May direct or coordinate the activities of a clerical support unit.

Requirements

• Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s).
• Must possess a minimum corrected typing/keyboarding speed of 50 WPM.
• Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience.

Nice-to-haves

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite or related software, advanced level in Outlook.
• Ability to manage/support multiple executive level staff calendars.
• Ability to identify solutions to coordinate multiple stakeholders for meetings.
• Highly developed decision making, problem solving, and written communication skills.
• In-depth knowledge of modern office practices, methods, and procedures.

Benefits

• Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits.