Human Resources/Executive Assistant

$75,000 - $85,000/Yr

Integress - Fort Worth, TX

Full-time

Fort Worth, TX

Professional, Scientific, and Technical Services

About the position

We are seeking a versatile individual to join our administrative team as a Human Resources/Executive Assistant. This position will be responsible for managing the Company's human resource affairs while also assisting with general administrative duties within the organization. The ideal candidate will play a crucial role in supporting the HR department and ensuring the smooth operation of administrative functions. In this role, you will assist with the recruitment process by coordinating job postings, reviewing resumes, and scheduling interviews. You will conduct initial screenings of candidates and provide administrative support during the interview process. Additionally, you will assist with onboarding new employees and maintain and update employee records, both physical and digital, ensuring accuracy and confidentiality. Your responsibilities will also include preparing payroll and managing hourly employees' timesheets. You will support HR projects and initiatives as needed, such as performance reviews and policy updates, and serve as a point of contact for employee inquiries regarding HR policies, benefits, and procedures. Addressing employee concerns and grievances in a timely and confidential manner will be a key part of your role, as well as assisting in conducting investigations and resolving employee issues or disputes. Furthermore, you will support in managing employees' benefits and organize team-building activities and events. As an Executive Assistant, you will act as the point of contact among executives, employees, and other external partners. This includes organizing meetings, scheduling, sending reminders, and managing catering when necessary. You will manage information flow in a timely and accurate manner, handle sensitive information confidentially, and provide complete administrative support. Developing and maintaining filing systems will also be part of your responsibilities, along with acting as an administrative assistant to the CFO/Managing Director and Director of Operations.

Responsibilities

• Assist with the recruitment process by coordinating job postings, reviewing resumes, and scheduling interviews
• Conduct initial screenings of candidates and provide administrative support during the interview process
• Assist with onboarding new employees
• Maintain and update employee records, both physical and digital, ensuring accuracy and confidentiality
• Assist in preparing payroll
• Manage hourly employees' timesheets
• Support HR projects and initiatives as needed, such as performance reviews and policy updates
• Serve as a point of contact for employee inquiries regarding HR policies, benefits, and procedures
• Address employee concerns and grievances in a timely and confidential manner
• Assist in conducting investigations and resolving employee issues or disputes
• Support in managing employees' benefits
• Organize and administer employees team building activities and events
• Act as the point of contact among executives, employees, and other external partners
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Manage information flow in a timely and accurate manner
• Handle sensitive information in a confidential manner
• Provide complete administrative support
• Develop and maintain filing systems
• Act as an administrative assistant to the CFO/Managing Director and Director of Operations

Requirements

• Bachelor's degree preferred, or a minimum of 3 years of relevant experience
• Proficient in Microsoft Office applications
• Excellent written and verbal communication skills
• Ability to be professional, clear, articulate, and accurate, both verbally and in writing
• Strong attention to detail
• Ability to multi-task, prioritize responsibilities, and manage time effectively
• Team-oriented with an innovative and collaborative mindset
• Ability to create administrative and office procedures to contribute to the smooth operation of the business