Human Resources Generalist 2 - MOVH - Wood Co.

$34,261 - $63,382/Yr

State Of West Virginia

Part-time - Mid Level

Executive, Legislative, and Other General Government Support

About the position

The Human Resources Generalist 2 position at the Mid Ohio Valley Health Department (MOVH) is a critical role that serves as a Personnel Manager for a six-county health department and for nine counties for the Women, Infants, and Children (WIC) program. This position is under the direction of the Executive Director and involves a variety of complex tasks related to personnel processing. The HR Generalist is responsible for managing the personnel unit of the agency, ensuring compliance with state policies, and maintaining personnel records. Key responsibilities include processing all personnel transactions, maintaining job descriptions, and managing attendance records. The HR Generalist will also be involved in the recruitment process, which includes posting job openings, setting up interviews, participating in the selection of candidates, and conducting orientations for new staff. Additionally, the role requires the calculation of tenure for classified staff, processing evaluations, and managing FMLA requests. The HR Generalist will act as a liaison between MOVHD and the West Virginia Division, ensuring that all personnel procedures meet the requirements of the service agreement. The position also entails handling sensitive information, such as maintaining confidentiality of personnel records, processing payroll changes, and managing health and life insurance benefits. The HR Generalist will be responsible for training staff on HIPAA regulations, processing workers' compensation claims, and preparing quarterly personnel reports for the Board of Health. This role is essential in supporting the overall mission of the MOVH by ensuring that personnel policies and procedures are effectively implemented and adhered to.

Responsibilities

• Maintain all personnel records
• Process all personnel transactions with the WV
• Post job openings, set up interviews, participate in interviews, assist in selection of candidate, notify chosen candidate, orientation of new staff
• Calculate tenure on all full and part time classified staff
• Keep attendance records of leave earned and used by staff; correct any discrepancies, provide staff and Director/Supervisor monthly attendance worksheets
• Maintain current policy and procedures for the agency
• Current on WV policies and procedures, keep management and staff informed of any changes in policies
• Ensure MOVHD meets all the requirements of the WV Division Service Agreement for personnel procedures
• Liaison between MOVHD and WV
• Complete personnel section of the Program Plan
• Process AmeriCorps Members, payroll and insurance information to payroll
• Participate in all disciplinary action, assure proper procedure followed, prepare letters for disciplinary action
• Process evaluations - including 6 month probation evaluation to Director/Supervisor
• Maintain I-9 file
• Process FMLA for eligible staff
• Perform background check for new hire
• Check references for new hire
• Keep Directors current on White Collar laws
• Process Temporary Upgrades
• Maintain job descriptions
• Maintain all personnel information as confidential
• Maintain record of temporary staff, process information of temporary staff to finance
• Work with Executive Director to develop MOVHD policies and procedures
• Meet with Directors/Supervisors and/or employees concerning Personnel Issues
• Process payroll changes, insurance premium, retirement deductions and effective date to payroll
• Calculate and notify payroll of classification of employee, deduction of retirement, percent employee works, calculate pay and insurance deductions on part time staff, note programs and county each employee works. If employee works multiple programs and/or counties provide percent for each program and county
• Maintain schedule adjustments to assure compliance
• Assist with annual budget preparation on salaries and fringe benefits
• Assist with completion of retirement paperwork
• Familiar with the grievance process and assist in the process
• Benefit coordinator for Health and Life Insurance, Mountaineer Flexible Benefits
• Input data for new coverage or changes in coverage on health and life insurance, obtain required documentation from employee and provide to PEIA
• Process approval or denial of any insurance coverage
• Assure there is a qualifying event for any insurance changes
• Resolve any discrepancies on any insurance premiums; provide Finance the corrected information
• Process Group Health plan report
• Complete Health Insurance Cost Study/Government Questionnaire
• Familiar with the Affordable Care Act
• Agency HIPAA Privacy Officer; provide training to staff on HIPAA, maintain Business Associate Agreement, investigate any complaint
• EEO representative for the agency
• Process Workers Compensation claims and maintain records of claims
• Process unemployment compensation claims, if necessary appeal a claim and maintain records of claims
• Prepare quarterly Personnel Report for Board of Health
• Assure required personnel posters are current and properly posted in all offices
• Process Occupational injury/illness report
• Process Occupational Employment report
• Maintain Director/Supervisor training. Notify when new class schedule is available
• Keep emergency contact on staff current
• Back up to Administrative Secretary
• Other duties as assigned.

Requirements

• Bachelor's degree from a regionally accredited college or university
• Four (4) years of full-time or equivalent part-time paid professional human resources, payroll, bookkeeping or accounting experience
• Valid driver's license may be required.

Nice-to-haves

• Graduate course work from a regionally accredited college or university may substitute at the rate of one (1) year of experience for fifteen (15) semester hours of education.