Human Resources Generalist/Recruiter

Olympus Insurance Company - Jacksonville, FL

Full-time - Entry Level

Jacksonville, FL

Insurance Carriers and Related Activities

About the position

The Human Resources Generalist at Olympus Insurance Company plays a crucial role in the execution of routine functions within the HR department. This position is responsible for maintaining employee data in the HRIS and other internal systems, overseeing employee onboarding and offboarding processes, managing leave and benefit administration, and leading recruitment efforts. The HR Generalist is also tasked with enhancing the employee experience by organizing engagement and recognition events, as well as facilitating effective communication within the organization. This role embodies the company's values and culture, serving as a champion for Olympus Insurance's workplace environment. In addition to the core HR functions, the HR Generalist will initiate and complete pre-employment background screenings, assessments, and new hire onboarding documents. They will coordinate and conduct New Hire Orientation, plan and arrange company and employee travel, and promote the company's reputation as a desirable workplace. Administrative tasks are a significant part of the role, including maintaining compliance with federal, state, and local employment laws, tracking mandatory training for staff, and supporting HR management in creating an onboarding process and employee engagement plan. The HR Generalist will also lead the company's Culture Committee, manage employee engagement activities, and oversee recognition plans. They will process employee forms related to payroll, support the HR Manager in payroll processing, and manage employee leave documentation in accordance with legal requirements. Furthermore, the HR Generalist will communicate employee benefits during New Hire Orientation and Open Enrollment, assist in employee relations matters, and contribute to the Learning and Development of staff. The full cycle recruitment process, including job postings, applicant sourcing, screening, and interview scheduling, will also fall under their responsibilities.

Responsibilities

• Initiate and complete pre-employment background screenings, assessments, and new hire onboarding documents.
• Coordinate and conduct New Hire Orientation.
• Plan and coordinate company/employee travel and accommodations as needed.
• Promote company's reputation as a 'best place to work' and represent our Culture and Values to all employees.
• Complete all administrative tasks of the human resources department including employee changes and updates.
• Maintain federal and state and company document retention compliance.
• Track all mandatory and non-mandatory trainings for staff.
• Support the HR Management staff with the creation and maintenance of an Onboarding Process and Employee Engagement Plan.
• Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices.
• Review company policies and processes to maintain compliance.
• Support employee inquiries on company handbook or policy, procedure, and processes.
• Lead and execute the company's Culture Committee, employee engagement activities, and recognition plans.
• Process all employee forms related to payroll, such as relocation agreements, referral bonuses, and timecard administration.
• Train and support as a backup to the HR Manager in processing payroll per the company payroll cycle.
• Lead the employee leave management process and support with employee inquiries.
• Ensure compliance with required leave documentation based on federal and state laws and company policies.
• Lead and manage the communication of employee benefits to include New Hire Orientation and Open Enrollment support.
• Support HR Management and Management on employee relations matters.
• Support in the Learning and Development of the staff.
• Lead the full cycle company recruitment process to include posting job requisitions, sourcing and screening applicants, and scheduling interviews with the hiring team.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field required.
• Minimum two years of experience in recruitment or human resources administration or related field required.
• Additional experience in human resources function may be substituted for education requirement.
• Knowledge of federal, state, and local laws as it pertains to employment law and regulations.
• Computer skills to include Microsoft Office Suites.
• Excellent Administrative skills.
• Excellent written and verbal communication skills.
• Excellent interpersonal and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Ability to meet deadlines, prioritize tasks, and delegate as appropriate.
• Ability to make decisions without supervision.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to learn and navigate the company HRIS system - experience with Paycor a plus!

Benefits

• Referral program