Human Resources Generalist

$100,000 - $110,000/Yr

Takara Bio USA - San Jose, CA

Full-time - Mid Level

San Jose, CA

11-50 employees

Chemical Manufacturing

About the position

The Human Resources Generalist (HR Generalist) at Takara Bio USA, Inc. plays a crucial role in supporting various HR functions that are essential for the smooth operation of the organization. This position is responsible for a wide range of HR activities, including recruitment, onboarding and offboarding processes, file and database management, training, benefits administration, payroll processing, and organizing company events. The HR Generalist will work under general guidance and is expected to maintain a high level of professionalism and confidentiality while fostering trust and developing relationships with employees and prospective candidates. This role is based on-site in San Jose, CA, and may require approximately 10% travel. In this position, the HR Generalist will have the opportunity to make a significant impact by providing dedicated support across all HR functional areas. The role involves actively participating in recruitment efforts, onboarding new employees, completing administrative tasks, and processing biweekly payroll. The HR Generalist will also assist with various HR events and will be expected to take ownership of projects and tasks, ensuring they are completed efficiently and effectively. The ideal candidate will be approachable, capable of building relationships, and skilled at managing competing priorities while driving results. The HR Generalist will be responsible for answering frequently asked questions from applicants and employees regarding standard policies, benefits, and hiring processes. They will coordinate full-cycle recruitment, maintain the applicant tracking system, and communicate with recruitment agencies. Additionally, the HR Generalist will conduct new hire orientation training, maintain accurate human resource files, audit employee personnel records, and assist in the administration of the benefits program and immigration services. This position does not have supervisory responsibilities, but it requires a proactive approach to support the HR team and the organization as a whole.

Responsibilities

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
• Coordinates full-cycle recruitment.
• Maintains and monitors the applicant tracking system, communication with agencies/recruitment agencies, and the referral award program.
• Conducts new hire orientation training and administers the new hire survey.
• Completes all data entry actions.
• Maintains accurate and current human resource files, records, and documentation.
• Audits employee personnel records and follows record retention guidelines.
• Maintains job descriptions for all positions/employees.
• Provides training on the hiring process, interviewing candidates, and the annual work hours and wages training.
• Prepares employee separation notices and related documentation.
• Assists in the administration of the benefit program and processing invoices.
• Maintains records and knowledge of insurance coverage plans to assist employees.
• Assists in the administration of immigration services and file maintenance.
• Processes biweekly payroll.
• Assists with all HR, company, and department/team events as needed.
• Provides backup support to other HR team roles.

Requirements

• Bachelor's degree required; master's degree in human resources management or business administration is desired.
• Minimum 5 years' related experience with a bachelor's degree or 3 years and a master's degree.
• Good verbal and written communication skills.
• Developed organizational skills and high attention to detail.
• Good interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ability to complete duties with minimal supervision and work under pressure.
• Good understanding of laws and procedures relative to HR management.

Nice-to-haves

• Experience searching for and actively sourcing candidates.

Benefits

• Health insurance
• Dental insurance
• 401k plan
• Paid holidays
• Flexible scheduling
• Professional development opportunities
• Tuition reimbursement
• Employee discount programs
• Wellness programs