Human Resources Generalist

$50,000 - $68,557/Yr

Promesa

Full-time - Mid Level

Food Services and Drinking Places

About the position

Under the supervision of the Director of Human Resources, the Human Resources Generalist plays a crucial role in providing a wide variety of both complex and routine HR administrative services. This position is essential for assisting in the day-to-day functions of Human Resources, which encompass several key areas including Human Resources Information Systems (HRIS), Employee Relations, Recruiting, Training and Development, and Employment and Compliance. The Generalist is expected to manage organizational-wide position control systems to ensure adherence to the annual budget while accurately maintaining staffing and full-time equivalent (FTE) levels, as well as appropriately tracking vacancies. In addition to managing job postings and the career website to reflect current vacancies, the Generalist will participate as a key member of the HR team during the implementation and upgrades of new HRIS and Payroll systems. This role is responsible for accurately processing all employee and consultant status changes in the HRIS, which includes new hires, terminations, promotions, and transfers. The Generalist will also manage the 1199 SEIU longevity increase process, calculating increase amounts as stipulated by the collective bargaining agreement (CBA) and processing approved increases. Furthermore, the role involves managing the co-pay reimbursement process for 1199 SEIU members, reviewing medical receipts for eligibility, and processing monthly reimbursement registers for fund disbursement. The Human Resources Generalist will conduct monthly sanctions and exclusions screening of employees and vendors, ensuring compliance with regulations set by the Office of Inspector General (OIG) and the Office of Medical Inspector General (OMIG). This position also serves as a liaison for Payroll/Finance, working closely with the Controller to resolve discrepancies between HRB and PayEx. The Generalist will produce various HR-related reports for compliance tracking and maintain knowledge of existing and proposed federal and state labor laws to ensure compliance with legal HR-related issues. Active participation in departmental and organizational meetings, trainings, and workshops is also required.

Responsibilities

• Manages organizational-wide position control system to ensure adherence to annual budget and accurately maintain staffing/FTE levels and appropriately track vacancies.
• Manages and updates organizational-wide job postings, job hotline and career website to accurately reflect job vacancies.
• Participates as key member of HR team for new HRIS and Payroll system/software implementations, upgrades and/or system changes.
• Responsible for accurately processing all employee and consultant status changes in HRIS including new hires, terminations, promotions, increases, transfers, etc.
• Manage the 1199 SEIU longevity increase process, calculating increase amounts as stipulated by CBA and processing increases approved by CFO.
• Calculates all salary adjustments including retroactive payments associated with hourly or salary increases (longevity, COLA, promotions, etc.) or salary reductions (demotions, transfers, status change).
• Manages the co-pay reimbursement process for 1199 SEIU members, reviewing all medical receipts submitted for reimbursement to determine eligibility.
• Processes month reimbursement register for fund disbursement.
• Performs monthly sanctions and exclusions screening of employees and vendors via KChecks, resolving matches as appropriate and reporting any excluded employees or vendors to Director of Human Resources.
• Serves as finance for Payroll/Finance, working closely with Controller to resolve issues between HRB and PayEx including discrepancies in tax codes, accrual codes, file numbers, earning codes, etc.
• Produces various HR-related reports as requested by HR staff and reports for compliance tracking (in-services, talent reviews, licensures/certifications, NEO attendance, etc.).
• Responsible for monthly internal reporting including turnover, external BCHN staffing reports, etc.
• Maintains knowledge and understanding of existing and proposed federal and state labor laws/regulations to ensure compliance.
• Ensures legal compliance on HR-related issues including ADA, EEO/AA, FMLA, FLSA, COBRA, etc.
• Attends and actively participates in departmental and/or organizational meetings, trainings and workshops as required.

Requirements

• 3+ years previous relevant experience in Human Resources, preferably in the Healthcare Industry.
• Bachelor's Degree in Human Resources Management, Organizational Development, Business Management or an equivalent related field required.
• PHR or SHRM-CP Certification a plus.
• Knowledge of HR functions including recruiting and hiring, benefit administration and compensation.
• Experience with medical/dental/life insurance enrollment and administration.
• Knowledge of federal and state labor laws and strong interviewing skills.
• Ability to use business acumen to exercise good judgment and decision-making.
• Ability to deal with sensitive issues with diplomacy and discretion.
• Must be able to multi-task with strong organizational skills.
• Strong PC skills including MS Office, HR Perspective/HRB and EZ Labor.
• Excellent interpersonal skills and able to communicate both verbally and in written form.
• Commitment to cultural diversity and sensitivity.
• Ability to maintain a professional demeanor under pressure, and operate with a keen sense of urgency and commitment to quality.

Nice-to-haves

• Experience in the Healthcare Industry is preferred.
• PHR or SHRM-CP Certification is a plus.