Human Resources Generalist

$58,240 - $69,888/Yr

El Hogar Community Services - Sacramento, CA

Full-time - Entry Level

Sacramento, CA

Personal and Laundry Services

About the position

The Human Resources Generalist plays a vital role in fostering a positive and inclusive work environment at El Hogar Community Services. This position is responsible for providing excellent internal service to both operational and administrative departments, handling day-to-day support for managers and employees across various human resources functions. Key responsibilities include recruitment and hiring, onboarding and offboarding processes, employee relations, benefits administration, and risk management. The HR Generalist will also administer systems within the Human Resources Information System (HRIS) and track relevant HR metrics, all while maintaining a high level of confidentiality and discretion in supporting managers with performance management and staff relations programs that align with the values of El Hogar Community Services. In terms of recruitment and onboarding, the HR Generalist will spearhead the agency's recruitment efforts by identifying candidates, coordinating interviews, and processing hiring paperwork. This includes developing and posting job descriptions on various platforms, utilizing creative methods to attract top talent, and ensuring a smooth onboarding process for new hires. The role also involves conducting new employee orientations and assisting with the completion of necessary paperwork and setup for new employees. The HR Generalist will also be responsible for credentialing processes, ensuring compliance with agency, county, and state standards, and maintaining accurate employee files. Benefit administration is another critical aspect of this role, where the HR Generalist will reconcile monthly benefit statements, manage open enrollment, and address employee inquiries regarding benefits. Additionally, the position involves managing leave of absence programs, ensuring compliance with relevant laws and regulations, and providing administrative support to the HR department. Overall, the HR Generalist is essential in ensuring that the HR functions operate smoothly and effectively, contributing to a positive workplace culture.

Responsibilities

• Spearhead the agency's recruitment needs by identifying candidates, coordinating interviews, and processing hiring paperwork.
• Develop and post job descriptions on various job boards, social media, and company websites.
• Utilize creative and strategic methods to attract top talent, including social media campaigns, networking events, and partnerships with educational institutions.
• Proactively source and identify potential candidates using databases, online tools, networking events, and employee referrals.
• Review resumes and applications to shortlist candidates and maintain a pipeline of qualified candidates for future job openings.
• Coordinate and schedule interviews with hiring managers and interview panels.
• Prepare and extend job offers, negotiating terms and conditions as needed.
• Ensure all pre-employment checks, including references and background checks, are completed.
• Coordinate the onboarding process, including preparing onboarding materials and ensuring a smooth transition for new hires.
• Conduct new employee orientations, providing information on company policies, culture, and benefits.
• Assist new employees in completing necessary paperwork and setting up their workstations, receiving employee badges, keys, scan badges, and IT equipment.
• Collaborate with leadership to understand programmatic needs and assist in the development of job descriptions.
• Conduct thorough credentialing and re-credentialing processes for employees.
• Verify and validate employee information, including licenses, certifications, education, and work history.
• Maintain accurate and up-to-date employee files and databases.
• Collaborate with internal teams to ensure compliance with agency, county and state standards and regulatory requirements.
• Communicate with employees and external organizations to obtain necessary documentation and resolve credentialing issues.
• Assist in the preparation of reports and audits related to credentialing activities.
• Stay informed about changes in regulations and managed care requirements.
• Provide support to other departments as needed.
• Obtain and process appropriate documents to process or update employee County classification.
• Act as the agency point of contact for Sacramento County QA.
• Communicate appropriate information disseminated by the Sacramento County to the site liaison.
• Verify employee license, certification, and/or experience to determine employee's county classification.
• Reconcile monthly benefit statement to ensure enrollment and terminations have been processed appropriately.
• Responsible for the agency benefit administration, including open enrollment, assisting employees with all areas of benefits as it relates to enrollment, termination, premiums, qualifying events, updates, and corrections.
• In collaboration with the agency broker address issues related to employee benefit and benefit carrier issues.
• Provide employees with appropriate information related to the agency benefits.
• Ensure that employee benefits, such as health insurance, retirement plans, and leave policies, comply with the Employee Retirement Income Security Act (ERISA), the Affordable Care Act (ACA), and other relevant regulations.
• Manage reporting and disclosure requirements for employee benefits programs.
• Manage Leave of Absence programs for the agency, including the interactive process, receiving, reviewing and processing documentation, updating health benefits, and compliance for both company and employees.
• Maintain informational tools and knowledge of most current laws and regulations relating to FMLA, Workers' Compensation, PDL, USERRA, CFRA, OSHA, etc.
• Maintain and update the HRIS system to ensure data accuracy and integrity.
• Conduct regular audits of the HRIS to ensure compliance with company policies and legal requirements.
• Generate and analyze HR reports, such as headcount, turnover, and performance metrics.
• Provide data insights to support HR decision-making and strategy development.
• Provide technical support to HR staff and other users of the HRIS system.
• Stay updated on HRIS trends and best practices to recommend improvements.
• Assist in managing timekeeping systems, ensuring that all employee hours, leaves, and overtime are accurately recorded and approved.
• Act as a liaison between employees and the payroll department, addressing payroll-related inquiries and issues.
• Provide general administrative support to the HR Department, including scanning, faxing, and copying.
• Develop, review, and update HR policies and employee handbooks to ensure compliance with legal requirements and best practices.

Requirements

• High School diploma or GED (Required)
• 6 years increasing responsibility in General Human Resources OR Bachelor's degree in Business Administration, Business Management, Public Administration, Psychology, or Human Resources Management
• Computer competency: 2 Year+ (Required)
• Two (2+) years of full-time Human Resource experience (Required)
• Experience working with HRIS (Required) - Paycom Preferred
• 1-2 years Credentialing (Preferred)
• 2-3 years experience working in Risk Management (Preferred)
• Experience working in a busy non-profit organization with a diverse Mental Health population (Preferred)

Nice-to-haves

• Leadership: 1 year (Preferred)

Benefits

• Health insurance
• Retirement plans
• Paid time off
• Flexible scheduling
• Professional development opportunities