Human Resources Generalist

$52,500 - $58,500/Yr

Institute For Medical Research - Durham, NC

Full-time - Entry Level

Hybrid - Durham, NC

101-250 employees

About the position

The Human Resources Generalist at the Institute for Medical Research (IMR) plays a crucial role in supporting the HR functions for an organization of over 200 employees. This full-time position focuses on benefits administration, onboarding, compliance, and systems maintenance, requiring strong organizational skills, attention to detail, and a commitment to ethical standards in HR practices. The role is hybrid, based in Durham, North Carolina, and involves collaboration with various teams to enhance HR processes and support the overall mission of IMR.

Responsibilities

• Assist the HR Director in coordinating government, regulatory, and compliance reporting.
• Maintain & track benefit trends, cost, and rates of participation.
• Help audit compliance and benefits reports and data as needed.
• Track and ensure trainings & policies are current for all employees.
• Manage employee notifications and follow up as needed.
• Support the performance review process to include review, follow up, and records maintenance.
• Serve as a resource to ensure managers follow IMR policies and HR best practices.
• Recommend improvements to HR processes, procedures & forms.
• Assist HR Director in training management and employees.
• Facilitate a successful new hire onboarding experience.
• Track onboarding tasks and status in related systems and follow up as appropriate.
• Ensure new employees complete all required paperwork within established timelines.
• Complete Forms I-9, verify I-9 documentation, and enter in related systems.
• Audit I-9s (active and terms) to ensure compliance.
• Conduct IMR new hire orientation trainings and presentations.
• Serve as the primary point of contact for benefit-related questions.
• Ensure compliance, risk management, and confidentiality.
• Support the annual open enrollment process including employee communications and educational opportunities.
• Encourage manager and employee self-service/use of carrier and open enrollment resources.
• Handle day-to-day benefits administration including reviewing/approving enrollments, terms, and changes needed to update ADP and reconcile carrier invoices.
• Update and make changes to employee records due to qualifying life events, name changes, etc.
• Maintain benefit files and records.
• Support IMR culture and change management initiatives.
• Respond to supervisor and employee requests and questions accurately and in a timely manner.
• Create/manage employee surveys and responses to identify trends and opportunities.
• Complete employment verification requests.
• Ensure accurate and bi-weekly leave of absence and payroll change reporting.
• Help troubleshoot benefits and payroll-related issues.
• Draft and/or prepare HR correspondence and file documentation as requested.
• Maintain employee files, employee email lists, and HR spreadsheets.

Requirements

• Bachelor's degree in human resources management, Business, or related field preferred.
• Designation as a SPHR, PHR, or SHRM-CP preferred.
• Two to four years relevant human resources experience.
• Eligible to work in the United States.
• Knowledge and adherence to the Ethical and Professional Standards of Human Resources.
• Ability to research, understand, and communicate labor laws, benefits, and HR policies.
• Working knowledge of EEOC, AA, DOL, NC HR, ADA, FMLA, FLSA, HIPAA, E-Verify (I-9) and other employment laws or standards.
• Demonstrated history of critical thinking to solve and prevent problems.
• Strong organizational skills and attention to detail.
• Demonstrated ability to manage time by identifying priorities, planning workflow and sequencing projects to maximize efficiency and effectiveness.
• Demonstrated ability to exercise good judgement and professional discretion when handling confidential information, strong ethical standards.
• Strong interpersonal skills with the ability to communicate effectively across all levels of the organization.
• Experience working independently and collaboratively as part of a cross-functional team.
• Ability to work in a fast-paced environment.
• Proficient use of HRIS, MS Office, MS Teams, ADP and other HR systems/software.

Benefits

• Health insurance
• Matching 403b retirement savings plan
• Paid holidays
• Vacation
• Sick leave