Human Resources Generalist

City of New York - New York, NY

Full-time

New York, NY

Executive, Legislative, and Other General Government Support

About the position

The New York City Department of Investigation (DOI) is one of the oldest law enforcement agencies in the country, dedicated to combating municipal corruption. The agency serves the people of New York City by acting as an independent and nonpartisan watchdog for the city government, its agencies, employees, vendors with city contracts, and entities receiving city funds. DOI is currently seeking an experienced Human Resources professional to fill the role of Human Resources Generalist. This position is crucial in supporting the Human Resources (HR) team, which caters to a workforce of several hundred employees. The HR Generalist will be responsible for various HR functions, including personnel recruitment, new hire processing and orientation, personnel and performance evaluation tracking, and coordination of benefits administration. The role requires ensuring quality service and process efficiency under the guidance of the Deputy Director of Human Resources. The HR Generalist will prepare confidential reports from NYC personnel databases, including CHRMS and PMS, and handle correspondence for the department regarding leave requests, job offer letters, employment verifications, and more. Additional responsibilities include conducting exit interviews and assisting in coordinating agency HR-related events and initiatives. The HR Generalist will be part of a dynamic, service-oriented team responsible for developing and executing strategies and initiatives to support human resources for employees of this high-profile, fast-paced agency. Specific responsibilities include maintaining and updating the agency's vacancy reports and other tracking systems related to recruitment and retention activities, using the NYCAPS system to create job openings and track and source candidates, and maintaining relationships with local colleges and professional associations. The HR Generalist will also administer civil service hiring pools based on the agency's needs while adhering to civil service hiring rules, ensuring all list actions appointments are completed within the prescribed DCAS timeframe, and conducting new-hire employee orientations to ensure a successful workplace transition for new employees. Furthermore, the HR Generalist will provide information to employees about employment policies and health benefits, participate in department initiatives, and implement Personnel Actions for new hires, rehires, transfers from other agencies, and current employees in compliance with citywide requirements and DOI policies utilizing City HRIS systems. The role also involves generating reports from City HRIS systems and ensuring prompt evaluation, review, and response to all employee concerns and inquiries.

Responsibilities

• Maintain and update the agency's vacancy reports and other tracking systems related to recruitment and retention activities.
• Use the NYCAPS system to create job openings and track and source candidates.
• Maintain relationships with local colleges and professional associations; identify appropriate external posting sites.
• Administer civil service hiring pools based on the agency's needs while adhering to civil service hiring rules.
• Ensure all list actions appointments are completed within the prescribed DCAS timeframe.
• Conduct new-hire employee orientations and work with hiring managers to ensure new employees' successful workplace transition.
• Provide information to employees about employment policies and health benefits.
• Participate in department initiatives, including special events.
• Implement Personnel Actions for new hires, rehires, transfers from other agencies, and current employees in compliance with citywide requirements and DOI policies.
• Utilize City HRIS systems, such as NYCAPS, PMS, PRISE, and CHRMS, to generate reports and manage personnel actions.
• Ensure prompt evaluation, review, and response to all employee concerns and inquiries.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• Education and/or experience equivalent to the above, with the requirement that all candidates must possess one year of administrative or supervisory experience.