Human Resources Onboarding Coordinator

$40,706 - $61,048/Yr

Glens Falls Hospital - Glens Falls, NY

Part-time,Full-time - Entry Level

Glens Falls, NY

Hospitals

About the position

Glens Falls Hospital is seeking an enthusiastic and personable Onboarding Coordinator to join our team. This entry-level position is ideal for someone who enjoys working in a dynamic environment and is eager to contribute to the recruitment and onboarding processes. The Onboarding Coordinator will play a crucial role in welcoming new hires and ensuring they have a smooth transition into the organization. This position reports directly to the Director of Talent Acquisition and involves a variety of responsibilities that support the onboarding cycle from the moment an offer is accepted through to New Employee Orientation. In this role, the Onboarding Coordinator will be responsible for greeting new hires and addressing their needs as they visit the Human Resources and Employee Health departments. The coordinator will manage the onboarding process, which includes communicating with new employees to ensure all pre-employment requirements are met, setting up new hires in the Human Resources Information Systems (HRIS), and administering the logistics of New Employee Orientation. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment. The position offers an opportunity for professional growth within the Talent Acquisition team, with the potential to develop skills in full-cycle onboarding. The work schedule is Monday through Friday, providing a comfortable office environment where the coordinator will have the chance to collaborate with various HR professionals and gain valuable experience in the healthcare sector. Glens Falls Hospital is committed to improving the health of the community by providing exceptional, affordable, and patient-centered care, and the Onboarding Coordinator will play a vital role in supporting this mission.

Responsibilities

• Greet new hires/employees and attend to their purpose of visiting the Human Resources/Employee Health departments in a timely and friendly manner.
• Responsible for the new hire onboarding process, from accepted offer through to new employee orientation.
• Communicate via email, phone, or in person with newly hired employees to ensure successful completion of all required pre-employment requirements including I-9, employee health clearance, and background checks.
• Set up new employees in Human Resources Information Systems (HRIS).
• Provision systems access for new employees.
• Administer logistics of New Employee Orientation.
• Guide new employees through benefit enrollment.
• Assist candidates and hiring managers in the use of the Applicant Tracking System.
• Receive, sort, and forward incoming mail.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• Assist in the ordering, receiving, stocking, and distribution of office supplies.
• Assist with other related clerical duties such as photocopying, faxing, filing, and collating.

Requirements

• High school diploma required; college degree preferred.
• Prior front desk, administrative, or office experience preferred.
• Minimum of 1-2 years onboarding or human resources experience preferred.
• Excellent interpersonal and communication skills, with demonstrated ability to build relationships with team members, candidates, and hiring managers.
• Demonstrated ability to work effectively with a population of diverse educational, cultural, spiritual, and socioeconomic backgrounds.
• Excellent organizational and time management skills.
• Great documentation, organization, and tracking skills.
• Able to prioritize, multi-task, and respond to requests in a timely fashion.
• Quick learner, ability to work in a fast-paced work environment where deadlines have to be met.
• Attention to detail and a commitment to accuracy in all aspects of onboarding and candidate management.
• Able to work effectively amid urgent requests and interruptions, and handle frequently changing and/or unscheduled tasks with accuracy.
• High level of professional accountability.
• Ability to communicate effectively, both orally and in writing.
• Ability to problem solve and innovate in creating solutions.
• Ability to handle stressful situations.
• Proficient in Microsoft Office.
• Working knowledge of applicant tracking systems a plus.

Benefits

• Competitive salary range of $19.57 to $29.35 per hour based on experience and qualifications.
• Valuable and competitive benefits offerings for full-time and part-time employees working at least 30 hours per week.