Human Resources Onboarding Specialist - Hybrid Schedule

The South Bend Clinic - South Bend, IN

Full-time - Mid Level

South Bend, IN

Ambulatory Health Care Services

About the position

The Human Resources Onboarding Specialist at The South Bend Clinic plays a crucial role in providing HR support and guidance to managers and employees, particularly in the areas of onboarding and talent acquisition. This position is responsible for facilitating the onboarding process for new hires, ensuring compliance with HR policies, and supporting recruitment efforts for physicians and providers. The role requires collaboration with various departments to streamline processes and enhance the overall employee experience.

Responsibilities

• Provide human resources support and guidance to managers and employees in resolving general employment matters.
• Assist employees in understanding human resources policies and programs, and in resolving employment and work-related questions or issues.
• Resolve manager and employee questions or concerns related to the HRIS system in partnership with the HRIS team.
• Ensure compliance with the leave process, tuition reimbursement, and policy guidelines in collaboration with benefits and leave administrators.
• Coach leaders and employees on appropriate processes and utilization of available resources.
• Act as the point of contact for new hires and hiring leaders regarding pre-employment screening and onboarding.
• Initiate and track results for pre-employment drug and background screenings and credentialing for new hires.
• Collect required educational, license, and certification documents from new hires.
• Facilitate New Employee Orientation and New Physician Orientation, including scheduling and managing attendees.
• Initiate and execute the pre-employment and onboarding process for new physicians and providers.
• Collaborate with Finance, Payroll, Credentialing, HR, and other departments to ensure proper entry and payment of physicians and providers in the system.
• Process onboarding welcome emails, intake forms, and new hire information to corresponding departments.
• Coordinate recruitment-related travel arrangements, appointment schedules, and calendar invites for the recruitment staff.
• Maintain physician referral bonus program and assist with recruitment activities such as interviews and job fairs.

Requirements

• Bachelor's degree required.
• 2 years of experience working within human resources required.

Benefits

• Loan repayment program
• Referral program