Human Resources/Payroll/Benefits Specialist

$49,920 - $71,174/Yr

Bullhook Community Health Center - Havre, MT

Full-time - Entry Level

Havre, MT

Ambulatory Health Care Services

About the position

The Human Resources/Payroll/Benefits Specialist at Bullhook Community Health Center (BCHC) plays a crucial role in managing and implementing human resource functions, programs, and policies. This position is responsible for compiling and recording employee time and payroll data, computing employees' time worked, and preparing paychecks. The specialist will also explain company benefits to employees and job applicants, ensuring that all employee records are accurately maintained, including addresses, weekly earnings, absences, and termination details. This role serves all employees of BCHC, making it essential for the smooth operation of human resources within the organization. In addition to payroll responsibilities, the specialist will participate in the strategic development of human resource practices and work closely with the management team on personnel matters. This includes assisting with the recruitment of paid staff, coordinating background checks, and overseeing the orientation of new employees. The specialist will also be responsible for preparing and maintaining workers' compensation reports and ensuring compliance with all legal, regulatory, and organizational guidelines affecting human resources, such as OSHA, EEOC, ERISA, COBRA, FMLA, and Wage & Hour regulations. The role requires a strong understanding of recruitment and employment principles, compensation and benefits, and performance development systems. The specialist will work with employees to ensure they understand their job descriptions and available resources, facilitating training and development to enhance staff capabilities. Additionally, the specialist will provide input for the development of HR policies and procedures, ensuring consistent communication with the Chief Executive Officer regarding HR activities and progress toward objectives. The position also involves administering various employee benefit programs, explaining these benefits to employees, and monitoring enrollment paperwork. The specialist will compile payroll data, verify attendance and hours worked, and prepare payroll reports. They will also coordinate staff activities and maintain bulletin boards for employee engagement. Overall, this position is vital for the effective management of human resources at BCHC, ensuring that all HR functions are carried out efficiently and in compliance with relevant regulations.

Responsibilities

• Assist with the implementation, coordination, management, and follow-through of human resource functions, programs, and policies.
• Compile and record employee time and payroll data.
• Compute employees' time worked and prepare paychecks.
• Explain company benefits to employees or job applicants.
• Record employee data including addresses, weekly earnings, absences, and termination details.
• Participate in the strategic development of human resource practices.
• Inform and work with the management team on personnel matters.
• Assist with recruitment of paid staff.
• Coordinate background checks and oversee orientation of new employees.
• Prepare and maintain workers' compensation reports and claims.
• Ensure compliance with legal, regulatory, and organizational guidelines affecting human resources.
• Maintain staff personnel records to ensure compliance with policies and procedures.
• Review time sheets and wage computations to detect and reconcile payroll discrepancies.
• Process paperwork for new employees and enter information into the payroll system.
• Administer various employee benefit programs and monitor enrollment paperwork.
• Coordinate staff get-togethers and team-building activities.
• Perform staff exit evaluation surveys.

Requirements

• Associate degree in a related field from an accredited university.
• Three years of experience in a healthcare environment preferred.
• Bachelor's degree in Human Resources, Personnel Management, or Public Administration preferred.
• Two years of payroll experience, including quarterly and annual payroll reporting experience.
• Excellent written and verbal communication skills.
• Ability to meet and exceed deadlines and timelines.
• Ability to maintain confidential information and demonstrate professionalism.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Skill in analyzing problems and implementing solutions.

Nice-to-haves

• Continuing education in the HR field is a plus.
• Knowledge of principles, practices, and trends in recruitment and employment; compensation and benefits; record-keeping systems; and performance development and evaluation systems.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Life insurance coverage
• Retirement plans
• Paid time off for holidays
• Professional development opportunities