National Safety Council - Itasca, IL
posted about 2 months ago
The Human Resources & Payroll Specialist at the National Safety Council (NSC) plays a vital role in supporting the daily operations of the HR department. This position focuses on HR support, payroll processing, and benefits administration, ensuring that all processes are executed accurately and efficiently. The HR & Payroll Specialist is responsible for the accurate execution of payroll, compliance with tax regulations, and effective management of employee benefits. This role also involves handling benefit billing and reconciliation, conducting HR audits, and supporting talent acquisition efforts. Additionally, the specialist assists with financial reporting, auditing, and the implementation of HR strategies to ensure a smooth and efficient HR function. In terms of payroll processing, the specialist prepares bi-weekly payroll for data processing, which includes entering rate changes, hours worked, and legal and voluntary deductions. They review processed payroll against manual controls to ensure accuracy and journalize bi-weekly payroll entries to the general ledger. The role also requires processing monthly payroll reports for Accounting and Finance to reconcile and preparing and maintaining supporting documentation for various tax filings, including sales taxes. Responding to employee inquiries related to pay, payroll deductions, and tax-related questions is also a key responsibility. The benefits administration aspect of the role involves managing comprehensive employee benefit programs, including health insurance, retirement plans, and other perks. The specialist conducts regular analyses of benefits offerings to ensure they remain competitive and cost-effective, administers employee insurance plans, and manages the Open Enrollment Process. They are responsible for reconciling and processing monthly benefit invoices, managing data, troubleshooting errors on benefit vendor file feeds, and processing and administering company leaves such as FMLA, STD, PPL, and PFL, ensuring compliance with all applicable laws and policies. Additionally, the specialist oversees pension and savings plans, processes Workers' Compensation claims, and is responsible for COBRA administration. In supporting talent acquisition, the HR & Payroll Specialist conducts initial resume reviews and phone screenings to identify qualified candidates, assists with scheduling interviews, and ensures timely communication between candidates and hiring managers. They prepare and draft offer letters, maintain accurate records of all candidate interactions, and update the applicant tracking system (ATS) with relevant information. The role also includes HR administration and employee support, acting as a liaison with vendors to ensure timely and accurate administration of employee benefit plans, maintaining and updating employee records in HR systems, preparing audit reports, and assisting employees with HR-related inquiries and issues. This position is crucial in fostering a safe and supportive work environment that aligns with NSC's mission to save lives and prevent injuries.