Human Resources Payroll Specialist

$90,000 - $102,000/Yr

Shelton Public Schools - Shelton, CT

Full-time - Mid Level

Shelton, CT

Educational Services

About the position

The Payroll Specialist will be responsible for the efficient processing of the Board of Education's payroll function and certain human resource functions under the oversight of the Director of Human Resources. This role involves maintaining accurate payroll records, processing payroll data, and ensuring compliance with federal, state, and local regulations.

Responsibilities

• Process and maintain accurate, confidential records and reports for certified personnel payroll on a bi-weekly basis.
• Calculate and enter payroll data including payroll adjustments, insurance premium cost share, annuity payments, and flexible spending accounts.
• Maintain accurate employee records for direct deposit, tax filing, payroll garnishments, and other necessary payroll records.
• Process W-2 Forms, W-3 transmittal, 1095-B or 1095-C Forms, payroll tax returns, and reporting to third-party vendors and government agencies.
• Handle all payroll communications with federal, state, and local government agencies and relevant school staff.
• Prepare payments for severance, overtime, longevity, and other stipends as provided by contract.
• Maintain accurate reports to support various payroll and reporting functions.
• Perform Teachers' Retirement Board (TRB) transactions and submit monthly TRB reports.
• Update the payroll database with new salary and deduction data for BOE employees annually.
• Collaborate with personnel for data sharing and reporting.
• Prepare payments and reporting for employee 403b retirement plan accounts and FSA/HSA accounts.
• Assist in budget reporting and coordinate data collection and reporting.
• Reconcile payroll accounts on a monthly basis and prepare payroll journal entries.
• Reconcile discrepancies in payroll amounts, deductions, and insurance premium copays.
• Maintain an automated substitute teacher system for short-term and long-term placements.
• Work with Finance Department staff to facilitate payroll changes and maintain accurate payroll records.

Requirements

• Bachelor's degree in accounting, human resources, or business administration.
• Minimum of five (5) years successful experience in accounting, finance/payroll processing, or human resources.
• Public school or municipal experience is a plus.

Nice-to-haves

• Experience in public school payroll processing.
• Knowledge of Teachers' Retirement Board transactions.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance