Human Resources Specialist - Operations

Winston-Salem/Forsyth County Schools - Winston-Salem, NC

Full-time - Entry Level

Winston-Salem, NC

Educational Services

About the position

The Human Resources Specialist - Operations position at Winston-Salem Forsyth County Schools is designed to provide administrative support in human resources to various departments and schools. The role focuses on facilitating the operational and educational mission of the school district by managing employment processes, assisting with onboarding, and ensuring compliance with HR policies and regulations.

Responsibilities

• Processes employment selection documents such as applications, resumes, letters of reference, transcripts, etc.
• Answers or responds to phone calls, emails, faxes, or other communications to assist staff members, applicants, or district leaders with questions related to areas of human resource responsibility.
• Audits files, databases, and other documents to ensure compliance and assists with efficient retrieval of information.
• Assists new employees with onboarding and the orientation process to ensure essential payroll, benefit, I-9 verification of appropriate forms of identification, and other employment related documents are completed.
• Assists employees who are separating employment either voluntarily or involuntarily by completing essential documents related to pay, benefits, exit surveys, etc.
• Assists with the maintenance of databases related to background checks on existing employees, privately contracted third party employees, or certified or non-certified contracted employees.
• Processes internal employee actions such as department transfers, promotions or demotions, retirements, suspensions, pay changes, terminations of employment, etc.
• Assists with special projects or work assignments related to human resource or district compliance or actions to meet strategic district educational objectives through administrative human resources actions.
• Responsible for maintaining accurate lists of CDL holders for the entire district.
• Preparing annual and initial (new hire) clearinghouse data and ensuring all are received back and cleared.
• Responsible for maintaining position control in HR system.
• Responsible for making sure vacancies match with job postings and someone is not hired if there is not a vacant position.
• Responsible for preparing and maintaining evaluation list (annually). Send reminders and ensure all are received yearly.
• Ensures all leave of absence paperwork is processed according to established procedures and laws.

Requirements

• High school diploma or GED with two years of general office experience or an Associate's Degree with comparable professional certificate.
• Bachelor's Degree in Human Resources, Business, or another related field is desirable.
• Knowledge of the principles, policies, and practices of Human Resources Administration.
• Knowledge of federal, state, and local employment laws as well as WSFCS Board of Education policies.
• Knowledge of the public education work environment.
• Knowledge of state and federal guidelines regarding required employment information and human resource industry protocol for storing employee personal and medical records.
• Ability to communicate clearly orally as well as in written and electronic formats.
• Ability to act as a district representative and provide positive customer service when dealing with applicants, members of the public, and staff.
• Skill in Microsoft Office including Word, Excel, PowerPoint, Outlook, Teams Meeting, as well as Google Drive.

Nice-to-haves

• Experience working in human resources or office administrative environment.

Benefits

• Full-time position with a monthly salary of $3,298.33.