Human Resources Specialist - Rollins School of Public Health

Emory Healthcare - Atlanta, GA

Full-time

Remote - Atlanta, GA

Ambulatory Health Care Services

About the position

The Human Resources Specialist at Emory University's Rollins School of Public Health plays a crucial role in supporting the administration of human resources policies and procedures. This position involves educating and assisting management and employees, managing timekeeping for staff and students, and coordinating various HR functions including hiring processes and employee relations. The specialist will also engage in special projects and initiatives to enhance the HR operations within the department.

Responsibilities

• Educates and assists management and employees in the administration of human resources policies and procedures.
• Interprets policies and resolves human resources issues effectively.
• Provides guidance regarding employee leave policies.
• Investigates and gathers information on employee relations, Workers' Compensation, and FMLA situations.
• Initiates employment requisitions and follows up on job postings and applicant referrals.
• Processes new hire and applicant tracking paperwork, ensuring accuracy and completeness.
• Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks, and maintains required documentation.
• Maintains databases, records, and files, and prepares reports.
• Assists with budget preparation and monitors expenditures for specific areas.
• Manages timekeeping for a large volume of bi-weekly staff and students, ensuring accurate processing.
• Collaborates with supervisors and employees to resolve timekeeping discrepancies and processes retroactive pay requests.
• Responsible for student hiring and serves as the subject matter expert for the RSPH Student Hire system.
• Coordinates with central HR, Recruitment, Payroll, and Finance teams to align processes with established guidelines.
• Supports the hiring process for temporary staff, including job classification reviews and onboarding support.
• Serves as the department FMLA representative, providing guidance and support for related cases.
• Coordinates training sessions for students and employees as needed.
• Organizes department programs and events, including Service Awards and professional development workshops.
• May assist in preparing and processing J1/H1B visa applications.
• Facilitates special projects, audits, and ad hoc HR initiatives.
• Handles department supply orders and expense reports.
• Assists the HR Director, Manager, and Associates with other duties as assigned.

Requirements

• Two years of college coursework and three years of office administration experience, including two years of human resources experience, or an equivalent combination of education, training, and experience.
• Knowledge of various personal computer software packages.

Nice-to-haves

• Strong verbal and written communication skills.
• Superior attention to detail.
• Experience in higher education is highly desired.
• Experience with PeopleSoft, Kronos, and iCIMS.
• Experience with Excel, PowerPoint, and Canva.
• Experience with Student Hiring.
• Experience digitalizing files.
• Experience working with staff, students, and faculty data.
• Ability to effectively work in a fast-paced team environment.

Benefits

• Hybrid work options
• Diversity and inclusion initiatives
• Equal opportunity employment
• Reasonable accommodations for individuals with disabilities