Human Resources Specialist

$50,000 - $50,000/Yr

Adopt-A-Family Of The Palm Beaches - Lake Worth, FL

Full-time - Mid Level

Lake Worth, FL

Social Assistance

About the position

The Human Resources Specialist at Adopt-A-Family Of The Palm Beaches Inc is responsible for managing HR data, processing payroll, and providing exceptional customer service. This role requires advanced skills in Microsoft Excel and a strong background in human resources and payroll processing. The position is onsite and involves various administrative tasks, recruitment, and benefits management.

Responsibilities

• Ensure timesheets are complete and approved by supervisors prior to processing payroll
• Review discrepancies with supervisors and/or human resources manager
• Ensure payroll and cost center reports are reviewed for accuracy and updated prior to processing payroll
• Process payroll bi-weekly by Tuesday of each pay period
• Prepare variance analysis to be presented to Director of Finance, HR Director, & CEO
• Timely distribute manual checks
• Reconcile monthly invoices for medical, dental, vision, life/disability, and supplemental insurance plans against amounts withheld from employees
• Notify HR Director of any discrepancies prior to contacting employees
• Review billing discrepancies with HR Director and CFP for review and approval prior to making payment
• Draft benefits in arrears memos
• Assist employees with benefits questions
• Manage employee benefits payables in Excel, assigning proper GL codes, and maintaining insurance allocation schedule
• Draft job ads for approval and post ads internally and externally
• Schedule interviews and notify candidates and staff
• Participate on interview panels as needed
• Assist with the background check process and monitor status
• Assist HR Director with new hire orientation and tours
• Manage and maintain HR data in HRIS system
• Generate reports and analyze data in Excel
• Collaborate with Director to identify areas for improvement and implement solutions
• Ensure data accuracy and integrity
• Assist in ensuring a safe work environment and provide excellent customer service
• Maintain and update all personnel, background, medical, and payroll files
• Complete file audits bi-annually
• Assist with employee engagement events, onsite trainings, and staff meetings

Requirements

• Associate's degree in Accounting, Business Management, Finance or related field required
• Three (3) years' experience working in a Human Resources department for a company with more than 60 employees
• Three (3) or more years' experience processing payroll, or working in finance with reporting responsibilities
• Thorough knowledge and proficiency with Microsoft Office Outlook, Word, SharePoint, and Advanced proficiency in Excel
• Experience using HRIS systems
• Ability to learn and master multiple software applications quickly
• Ability to handle multiple assignments, prioritize work, and meet deadlines
• Ability to adapt to and accept changes as required
• Excellent customer service and communication skills

Benefits

• Dental insurance
• Vision insurance