Human Resources Specialist

University of Hawaii - Honolulu, HI

Part-time,Full-time - Entry Level

Honolulu, HI

Educational Services

About the position

The University of Hawaii is seeking a Human Resources Specialist to join the School of Medicine's administrative team. This full-time position, which is temporary and expected to begin in September 2024, will play a crucial role in managing various human resources functions within the university. The successful candidate will be responsible for reviewing and auditing personnel transactions to ensure compliance with university policies, collective bargaining agreements, and state and federal regulations. This includes the review of recruitment documents, personnel notification forms, and other essential HR paperwork for accuracy and appropriateness. The role requires a strong understanding of human resources management principles and the ability to provide technical advice and support to department staff regarding personnel management issues. In addition to auditing and compliance tasks, the Human Resources Specialist will serve as a liaison between various university offices, including the Office of Human Resources and Faculty and Scholar Immigration Services. The position involves advising employees on benefits programs, conducting investigations into complaints and grievances, and assisting with layoff and reduction in force actions. The specialist will also be responsible for generating and updating content for the department's website and may supervise clerical personnel or student assistants. This role is essential for ensuring that the School of Medicine operates smoothly and in accordance with all applicable policies and procedures. The ideal candidate will possess a bachelor's degree in business administration or human resources management, along with relevant professional experience. They should demonstrate strong analytical and problem-solving skills, as well as the ability to communicate effectively with a diverse range of stakeholders. Familiarity with university personnel systems and databases is preferred, as is the ability to handle sensitive HR issues with discretion and professionalism.

Responsibilities

• Review and audit all personnel transactions for accuracy and compliance with university policies.
• Review recruitment documents for accuracy and compliance, including resumes and new hire documents.
• Input and generate Personnel Notification Forms (PNFs) for various employment actions using PeopleSoft.
• Respond to inquiries from faculty and staff regarding personnel matters and provide information based on UH policies.
• Monitor all personnel-related transactions to ensure compliance with applicable policies and procedures.
• Process documents related to casual hire/overload appointments and ensure timely payments.
• Advise fiscal staff and departments regarding approaching NTE dates for employees on extramural accounts.
• Review and audit position descriptions and SF-1s for faculty and staff appointments.
• Serve as a source of support services in personnel management and provide technical advice to department staff.
• Assist in providing collective bargaining contract interpretations and reviewing employer contract proposals.

Requirements

• Possession of a baccalaureate degree in business administration or human resources management.
• 0 years of progressively responsible professional experience in human resources administration or equivalent education and experience.
• Functional knowledge of principles and practices in business administration and human resources management.
• Ability to recognize and resolve problems in human resources administration.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with various stakeholders.
• Proficiency in Microsoft Word and Excel.

Nice-to-haves

• Familiarity with UH personnel/fiscal systems and databases.
• Demonstrated ability to address sensitive human resources issues.
• Knowledge of UH personnel and administrative policies and procedures.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Retirement savings plan (401k)
• Paid holidays
• Flexible scheduling options
• Professional development opportunities