Human Resources Specialist

Dsl.Net - Austin, TX

Full-time

Austin, TX

Merchant Wholesalers, Durable Goods

About the position

The Human Resources Specialist at DSL USA Inc. is responsible for leading the HR team within a logistics company. This role involves overseeing staff training, updating HR manuals, ensuring compliance with laws, and providing high-quality customer service to employees. The specialist will manage personnel actions through the HR system, assist with data entry, and support various HR electronic programs while handling administrative tasks related to employee management.

Responsibilities

• Assist in coordinating and training HR staff on HR processes.
• Create and update manuals for the HR team.
• Serve as a liaison between the HR department and logistics systems.
• Assist visitors and employees with HR-related inquiries and provide guidance on salaries and positions.
• Maintain personnel records in the HR management system.
• Collaborate with business office and HR personnel to collect, organize, and format data for timely submission to the HR system.
• Accurately enter and process personnel management forms (e.g., new hires, position changes, salary adjustments, separations); calculate salaries for all employment groups.
• Maintain employee files and process service records requests; track missing documents.
• Process weekly and bi-weekly payroll within the HR system.
• Research, prepare, and distribute contracts to employees.
• Prepare new employee files, download application information, and assist with New Employee Orientation.
• Assist with site visits and roster updates; manage routine administrative tasks.
• Maintain personnel files in compliance with legal requirements.
• Coordinate job postings on the website, review resumes, and conduct follow-up calls during the hiring process.
• Assist with HR forms, ensure proper approvals, and file documents as needed.
• Generate various reports for management.
• Assist in updating and maintaining job descriptions.
• Facilitate background checks, fingerprinting, and orientation processes for new employees, including I-9 processing.
• Adhere to all company policies, procedures, and applicable state and federal regulations.
• Perform other duties as assigned.

Requirements

• Knowledge of applicable federal, state, and local laws and procedures.
• Familiarity with HR management systems (e.g., logistics management software).
• Understanding of basic accounting principles and salary administration.
• Proficiency in customer service, telephone etiquette, and record-keeping procedures.
• Skilled in data entry and using word processing and spreadsheet applications.
• Ability to work collaboratively in a team environment and communicate effectively.

Benefits

• Health insurance
• Paid time off
• Referral program