Human Resources Specialist

$75,000 - $85,000/Yr

Esn - Skokie, IL

Full-time - Entry Level

Skokie, IL

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

The Human Resources Specialist role is a vital position responsible for managing various HR functions within the organization. This includes overseeing HRIS maintenance, payroll processing, timekeeping, leave administration, benefits management, recruitment, and onboarding of new hires. The specialist will ensure that the HRIS and payroll systems are functioning effectively and that data integrity is maintained. Additionally, the role involves leading the annual benefits open enrollment process, addressing employee benefit inquiries, and managing payroll activities for approximately 90 employees on a bi-weekly basis. This includes payroll data entry, verification of payroll activities, and training leaders on the timekeeping system. In addition to HR responsibilities, the position requires office management duties. The specialist will ensure that the facility meets employee needs, manage vendor relations, and provide executive administrative support to global executives. This includes coordinating meetings, preparing reports and presentations, and managing the logistics for onsite visitors. The specialist will also be involved in HR metrics reporting, leave management, and managing workers' compensation claims. The role requires a proactive approach to anticipate changes in schedules and develop adjusted plans accordingly. The ideal candidate will possess a Bachelor's degree in business, human resources, or a related field, along with a minimum of three years of experience in a similar HR role, preferably within a manufacturing environment. Strong organizational skills, attention to detail, and the ability to work in a fast-paced environment are essential. Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook, is required, along with experience in maintaining confidentiality and knowledge of relevant employment laws.

Responsibilities

• Manage HRIS, payroll, and timekeeping systems ensuring data integrity.
• Lead the annual benefits open enrollment process and address employee benefit inquiries.
• Process payroll for approximately 90 employees bi-weekly, including data entry and verification.
• Manage employee personnel files, both hardcopy and electronic.
• Coordinate recruitment activities including job postings, interview scheduling, and candidate hosting.
• Conduct new employee orientation and coordinate HR communications and activities.
• Administer leave management and manage workers' compensation claims.
• Support the Global President with administrative tasks including calendar maintenance and travel arrangements.
• Coordinate onsite meetings and prepare necessary materials such as agendas and meals.
• Develop and prepare reports, presentations, and complex documents as needed.

Requirements

• Bachelor's degree in business, human resources, or related field is required.
• Minimum of 3 years of human resource experience in a comparable role, preferably in a manufacturing environment.
• Experience with HRIS, timekeeping, and payroll systems (Workday and Dimensions preferred).
• Strong attention to detail and organizational skills.
• Ability to work in a fast-paced, deadline-oriented environment.
• Excellent interpersonal, oral, and written communication skills.
• Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.
• Experience with leave management and workers' compensation.

Nice-to-haves

• 4 years of human resources experience (preferred).
• 4 years of HRIS experience (preferred).
• 3 years of payroll experience (preferred).
• 4 years of workers' compensation experience (preferred).
• 4 years of benefits administration experience (preferred).
• 3 years of experience in a manufacturing environment (preferred).

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance