Human Resources Specialist

Unclassified - Windsor, CT

Full-time - Entry Level

Windsor, CT

About the position

The Human Resources Specialist plays a crucial role in supporting the Human Resources Department at Windsor Federal Bank. This position involves performing standard, advanced, and confidential administrative duties that are essential for the smooth operation of HR functions. The specialist serves as a key information resource, ensuring that all HR processes are executed efficiently and effectively. The role requires a high level of confidentiality and attention to detail, as the specialist will handle sensitive employee information and various HR-related tasks. In this position, the Human Resources Specialist will be responsible for organizing workflow, prioritizing tasks, and coordinating multiple work activities to meet critical deadlines. This includes setting up new employee records, preparing orientation packages, and onboarding new employees. The specialist will also manage payroll and benefit transactions, including enrollments, changes, and terminations, ensuring that all information is accurate and submitted in a timely manner. Additionally, the specialist will maintain employee and benefits records, performance evaluation records, and group insurance records. They will participate in confidential surveys and data analysis projects, review information for accuracy, and prepare necessary documents for implementing coverage. The role also involves preparing job postings, tracking applicants for affirmative action reporting, and managing employee termination record-keeping activities. The Human Resources Specialist will assist in planning employee relations activities, preparing training materials, and maintaining the HR area to ensure it is organized and stocked with appropriate supplies. They will also be responsible for the preparation of state and federal labor reporting, ensuring compliance with all relevant regulations. Overall, this position is vital for maintaining the integrity and efficiency of the Human Resources Department at Windsor Federal Bank.

Responsibilities

• Organizes workflow, prioritizes, and coordinates multiple work activities to meet critical deadlines.
• Sets up new employee records and prepares orientation package information.
• Onboards new employees; prepares payroll and benefit transactions including enrollments, changes, terminations, etc. for the payroll processor.
• Reconciles invoices including group insurance, retirement, etc.
• Participates in confidential surveys, market research, data analysis projects, etc. as assigned.
• Reviews information for accuracy prior to submission.
• Maintains employee and benefits records, performance evaluation records.
• Serves as an information resource.
• Maintains group insurance records; maintains retirement plan records.
• Prepares documents needed for implementing coverage.
• Prepares job postings.
• Responsible for applicant tracking activities for affirmative action reporting.
• Properly prepares and executes employee termination record-keeping activities including but not limited to notifications to department heads and related parties, form UC61, COBRA, etc.
• Participates in planning employee relations activities including service awards, group outings, etc.
• Assists in putting together training materials for seminars, High School Branch Office recruitment, etc.
• Assists in educational recordkeeping for CFT, webinars, etc.
• Ensures that the Human Resources area is neat, clean, stocked with the appropriate supplies.
• Maintains the efficient operation of office equipment by performing minor service duties and arranging for routine and necessary maintenance as needed.
• Accurately files and maintains documents within appropriate records retention schedules.
• Responsible for the preparation of the state department of labor census quarterly reporting and federal labor surveys.
• May perform other related duties as required.

Requirements

• Associates degree or equivalent with 1-2 years of administrative experience working within a payroll or human resources area where a high level of confidentiality was required or a comparable combination of education and work experience.
• Proficient computer skills including Word, Excel, Outlook.
• Skills in preparing and maintaining records, writing correspondence, maintaining confidentiality of sensitive information, and establishing/maintaining effective working relationships.
• Good judgment, organizing abilities, and the ability to prioritize tasks accordingly.
• Good oral and written communications skills.
• Proficient spelling, punctuation, and other grammar skills required.
• Familiarity with the banking industry preferred.
• Ability to apply common sense to situations that may arise.

Nice-to-haves

• Familiarity with the banking industry preferred.

Benefits

• 401(k)
• Paid holidays
• Paid sick time
• Profit sharing