Human Resources Specialist

Mayer Brown - Chicago, IL

Full-time - Mid Level

Chicago, IL

Professional, Scientific, and Technical Services

About the position

The Human Resources Specialist at Mayer Brown LLP plays a crucial role in supporting Business Services HR matters in the Chicago office. This position focuses on onboarding, offboarding, leave management, and diversity initiatives, ensuring effective staff development and engagement. The specialist collaborates with various departments to facilitate smooth HR processes and enhance employee experience within the firm.

Responsibilities

• Provides day-to-day HR support for Business Services staff, partnering with the Human Resources Manager and leadership to implement staff development and engagement efforts.
• Oversees and facilitates new hire orientation and onboarding processes, including communication with new hires and coordination with internal departments.
• Administers new hire integration efforts by coordinating the 30- and 60-day Feedback Process.
• Coordinates the departure process for Business Services staff, including conducting exit interviews and processing separation forms.
• Administers all aspects of FMLA/medical leave processes and other leave programs, working closely with third-party administrators.
• Collaborates with an outside vendor to ensure timely processing of unemployment claims.
• Assists in the annual evaluation process and provides system assistance for feedback compilation.
• Directs personnel to process PeopleSoft updates related to new hires and status changes, ensuring accurate payroll processing.
• Coordinates employee events and retirement activities in collaboration with the Global Chief Administrative Officer and Chicago HR Manager.
• Provides support for HR training sessions and office events.

Requirements

• Bachelor's degree in a related field or equivalent experience in HR functions.
• 3+ years of progressive HR experience in a professional services environment, preferably in a law firm.
• Proficiency in Microsoft Office products and knowledge of PeopleSoft software.
• Strong written and verbal communication skills, with the ability to interact professionally with all levels of the firm.
• Ability to work effectively in a diverse team environment and manage shifting priorities under pressure.
• Strong customer service skills and attention to detail.

Nice-to-haves

• Experience with onboarding platforms and virtual meeting tools such as Microsoft Teams, WebEx, and Zoom.
• Prior experience in a legal or business services setting.

Benefits

• AD&D insurance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance