Human Resources Specialist

Unclassified - Windsor, CT

Full-time - Entry Level

Windsor, CT

About the position

The Human Resources Specialist at Windsor Federal Bank plays a crucial role in supporting the Human Resources Department by performing a variety of standard, advanced, and confidential administrative duties. This position is designed to assist the Director of Human Resources and serves as a vital information resource within the department. The specialist will be responsible for organizing workflow, prioritizing tasks, and coordinating multiple work activities to meet critical deadlines, ensuring that the HR functions operate smoothly and efficiently. In this role, the Human Resources Specialist will set up new employee records and prepare orientation packages, facilitating the onboarding process for new hires. This includes preparing payroll and benefit transactions such as enrollments, changes, and terminations for the payroll processor. The specialist will also reconcile invoices related to group insurance and retirement plans, ensuring accuracy and compliance with company policies. The position involves participation in confidential surveys, market research, and data analysis projects, requiring a keen eye for detail and accuracy prior to submission. The specialist will maintain employee records, performance evaluation records, and group insurance records, as well as prepare necessary documents for implementing coverage. Additionally, the role includes preparing job postings and managing applicant tracking activities for affirmative action reporting. The Human Resources Specialist will also handle employee termination record-keeping activities, ensuring proper notifications to department heads and related parties. Planning employee relations activities, such as service awards and group outings, is another key responsibility. The specialist will assist in creating training materials for seminars and recruitment efforts, as well as maintain educational recordkeeping for various training programs. To ensure the efficient operation of the HR area, the specialist will keep the workspace neat and stocked with appropriate supplies, perform minor service duties on office equipment, and arrange for necessary maintenance. Accurate filing and maintenance of documents in accordance with records retention schedules is essential, as is the preparation of quarterly reporting for the state department of labor and federal labor surveys. The specialist may also be required to perform other related duties as needed, contributing to the overall effectiveness of the Human Resources Department.

Responsibilities

• Organizes workflow, prioritizes, and coordinates multiple work activities to meet critical deadlines.
• Sets up new employee records and prepares orientation package information.
• Onboards new employees; prepares payroll and benefit transactions including enrollments, changes, terminations, etc. for the payroll processor.
• Reconciles invoices including group insurance, retirement, etc.
• Participates in confidential surveys, market research, data analysis projects, etc. as assigned. Reviews information for accuracy prior to submission.
• Maintains employee and performance evaluation records. Serves as an information resource.
• Maintains group insurance records; maintains retirement plan records. Prepares documents needed for implementing coverage.
• Prepares job postings. Responsible for applicant tracking activities for affirmative action reporting.
• Properly prepares and executes employee termination record-keeping activities including but not limited to notifications to department heads and related parties, form UC61, COBRA, etc.
• Participates in planning employee relations activities including service awards, group outings, etc.
• Assists in putting together training materials for seminars, High School Branch Office recruitment, etc.
• Assists in educational recordkeeping for CFT, webinars, etc.
• Ensures that the Human Resources area is neat, clean, stocked with the appropriate supplies. Maintains the efficient operation of office equipment by performing minor service duties and arranging for routine and necessary maintenance as needed.
• Accurately files and maintains documents within appropriate records retention schedules.
• Responsible for the preparation of the state department of labor census quarterly reporting and federal labor surveys.
• May perform other related duties as required.

Requirements

• Associates degree or equivalent with 1-2 years of administrative experience working within a payroll or human resources area with a high level of confidentiality required or a comparable combination of education and work experience.
• Proficient computer skills including Word, Excel, Outlook.
• Skills in preparing and maintaining records, writing correspondence, maintaining confidentiality of sensitive information, and establishing/maintaining effective working relationships.
• Good judgment, organizing abilities, and the ability to prioritize tasks accordingly.
• Good oral and written communications skills with proficient spelling, punctuation, and grammar skills required.
• Familiarity with the banking industry preferred.
• Ability to apply common sense to situations that may arise.

Nice-to-haves

• Familiarity with the banking industry preferred.

Benefits

• Competitive compensation package including vacation, personal days, paid sick time, holidays, participation in a 401(k) plan, and profit sharing.