Human Resources Specialist

$57,720 - $57,720/Yr

Head Start Of Lane County - Springfield, OR

Full-time - Mid Level

Springfield, OR

Management of Companies and Enterprises

About the position

The Human Resources Specialist at Head Start of Lane County is responsible for supporting the operational needs of the Human Resources Department, focusing on recruitment, hiring processes, and maintaining personnel documentation. This role involves developing and implementing new hire orientations, coordinating training materials, and ensuring compliance with relevant standards. The HR Specialist also assists the HR Director and serves as a liaison for personnel information dissemination.

Responsibilities

• Develop and implement recruitment strategies to build a consistent pipeline of qualified applicants.
• Ensure timely recruitment using multiple tools, including posting job openings on various platforms.
• Notify OSEA Chapter 600 of job postings within required timelines.
• Represent the agency at recruiting events.
• Oversee the entire application process, ensuring timely responses and thorough documentation.
• Collaborate with the HR Assistant to evaluate applicants and schedule interviews.
• Participate on interview panels as needed and ensure all panelists are trained in interview policy.
• Maintain archived files for applicants and track interview statuses.
• Verify Policy Council approval for potential new hires and confirm enrollment in the Oregon Department of Early Learning and Care Central Background Registry.
• Extend job offers to selected candidates and coordinate onboarding details with managers.
• Update and monitor all substitute lists for accuracy of availability.
• Provide monthly updates to OSEA Chapter 600 regarding newly hired employees and position changes.
• Ensure personnel records are accurately maintained and confidential information is safeguarded.
• Verify education requirements for licensing and complete documentation for regulatory compliance.
• Assist with staffing functions including allocations, assignments, and status changes.
• Respond to inquiries and requests for information regarding HR policies and procedures.
• Support special assignments, including data collection for collective bargaining and state reports.
• Stay informed on HR trends, best practices, and regulatory changes.

Requirements

• Associate's degree in Human Resources, Business Administration, or related field.
• 1-3 years of HR experience, with knowledge of employment laws and recruitment best practices.
• Bilingual in English and Spanish preferred.
• Proficient in Microsoft Office 365 (Outlook, Excel, Word).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• High attention to detail and ability to meet deadlines.
• Team-oriented with clear, professional communication skills (verbal and written).
• Ability to handle sensitive information with discretion.
• Valid driver's license and reliable transportation.

Nice-to-haves

• HR certification (PHR, SHRM-CP) preferred.
• Experience with HR management software such as MIP HR Management, Frontline Education, and ChildPlus.

Benefits

• Health insurance
• Dental insurance
• Vision insurance