Human Resources Specialist

University of Hawaii

Full-time - Entry Level

Educational Services

About the position

The Human Resources Specialist at the University of Hawai'i Maui College is responsible for managing various HR functions, including payroll processing, benefits administration, and employee relations. This role involves advising faculty and staff on employment terms, maintaining personnel databases, and ensuring compliance with HR policies and regulations. The specialist will also coordinate student employment programs and assist in employee orientation and training.

Responsibilities

• Operate an automated Human Resource Management System to prepare payroll notification forms for personnel transactions.
• Review Temporary Disability Benefit claims for eligibility and compute Temporary Disability Benefit entitlement.
• Review and process Workers' Compensation claims.
• Advise Faculty, Staff, Lecturers, and Casual/Emergency hires on fringe benefit programs and terms and conditions of employment.
• Assist in the administration of the on-campus student employment program.
• Maintain student position database and process employment transactions in a timely manner.
• Create and maintain personnel databases for student employment and current/former employees.
• Assist with the training of new hire employees to the HR team and follow up on required forms.
• Respond to inquiries and provide information to Faculty & Staff on student employment HR matters.
• Research and resolve employee concerns related to pay, leave, or benefits and retirement.
• Analyze employee records to determine eligibility for various leave and pay actions.
• Provide and process documents for new Board of Regent appointments and status changes.
• Advise new employees on completion of employment benefit forms and updates/changes.
• Coordinate activities for open enrollment or new benefit plans.
• Respond to notices of unemployment insurance claims and provide requested information.
• Determine the type of appointment and method of payment for BOR appointments.
• Serve as the UH Maui College HR contact for various agencies providing employee services and benefits.
• Research and respond to requests for information from systemwide offices and external agencies.
• Prepare and conduct employee orientation for new hires.
• Disseminate information on benefits and training opportunities.
• Ensure personnel records are maintained in compliance with policies.
• Collect and organize personnel data for reports and inquiries.
• Prepare and update employee orientations regularly.
• Research and recommend HR staff development projects and training.
• Assist in managing the HR Office portion of the UHMC website.
• Assist HRM by responding to and educating Employees and Supervisors regarding CBA articles and policies.

Requirements

• Possession of a baccalaureate degree in Human Resources, Business Administration, Public Administration, or related field.
• One year of progressively responsible professional experience in Human Resources or a Business-related field.
• Functional knowledge of principles, practices, and techniques in Human Resources or Business.
• Understanding of federal and state laws, rules, regulations, and systems associated with Human Resources or Business.
• Ability to recognize problems, identify causes, and resolve issues in Human Resources or Business.
• Ability to understand and communicate effectively in various situations.
• Ability to establish and maintain effective working relationships with internal and external organizations.

Nice-to-haves

• Knowledge of postsecondary institution organization and processes.
• Basic knowledge of Human Resources rules and regulations.
• Knowledge of sexual harassment policies, affirmative action policies, and equal employment opportunity policies.
• Detail-oriented and able to handle multiple tasks with demanding deadlines.
• Knowledge of basic accounting principles.

Benefits

• Health insurance coverage
• Retirement savings plan
• Paid holidays
• Professional development opportunities
• Flexible scheduling options