Human Resources Specialist

$49,686 - $66,832/Yr

Enterprise State Community College - Tanner, AL

Full-time

Tanner, AL

Educational Services

About the position

The Human Resources Specialist will play a crucial role in supporting the daily operations of the Office of Human Resources at Calhoun Community College. This position involves a variety of tasks including processing new hire paperwork, recruiting, onboarding new employees, training, performance management, and maintaining both electronic and paper files. The specialist will assist in the recruitment and selection process by utilizing the online applicant tracking system, preparing and distributing job announcements, maintaining the applicant database, and preparing related correspondence and documents. Additionally, the role requires processing employee paperwork, maintaining employee information in the Banner system, and ensuring the security and confidentiality of all personnel information. The Human Resources Specialist will also be responsible for ensuring that new employees complete the necessary forms in a timely manner, entering new employee information into the Banner system for payroll purposes, and preparing new employee files. This position requires the development and maintenance of job descriptions for all positions at the College, as well as interpreting and explaining human resources policies, procedures, laws, standards, or regulations. The specialist will address employee relations issues, maintain and update employee salary data, and work closely with payroll office staff to ensure timely and accurate information processing. Moreover, the specialist will schedule or conduct new employee orientation, maintain and update human resources documents, conduct reference or background checks on job applicants, and confer with management to develop or implement personnel policies or procedures. The role also includes contacting job applicants to inform them of their application status, processing faculty salary rosters, ensuring necessary employment termination paperwork is completed, and compiling data for reports. This position requires a proactive approach to performing related work as assigned, ensuring that all tasks are completed efficiently and effectively.

Responsibilities

• Assist in the recruitment and selection process utilizing the online applicant tracking system.
• Prepare and distribute job announcements and advertisements.
• Maintain applicant database and prepare related correspondence and documents.
• Process employee paperwork and maintain employee information in Banner and other systems.
• Set up and maintain personnel and search files, ensuring security and confidentiality of all personnel information.
• Ensure new employees complete appropriate forms in a timely manner and enter new employee information into the Banner system for payroll purposes.
• Prepare letters of appointment for new employees.
• Develop and maintain job descriptions for all positions at the College.
• Interpret and explain human resources policies, procedures, laws, standards, or regulations.
• Address employee relations issues, such as harassment allegations and work complaints.
• Maintain and update employee salary data, including experience and step placement.
• Work closely with payroll office staff to ensure timely and accurate information processing.
• Schedule or conduct new employee orientation.
• Maintain and update human resources documents, such as organizational charts and employee handbooks.
• Conduct reference or background checks on job applicants.
• Confer with management to develop or implement personnel policies or procedures.
• Contact job applicants to inform them of the status of their applications.
• Process faculty salary roster in Banner.
• Ensure that necessary employment termination paperwork is completed.
• Enter requests for purchase orders electronically and maintain files of purchase orders.
• Compile data, complete reports, and maintain a file of reports.

Requirements

• A minimum of a Bachelor's degree from an accredited institution and a minimum of three (3) years related work experience is required OR a minimum of two (2) years of postsecondary education and a minimum of five (5) years related work experience is required.
• Ability to utilize Microsoft Office programs for advanced computer work (i.e. Word, Excel, Teams) is required.

Nice-to-haves

• Experience with applicant tracking systems.
• Excellent oral and written communication skills.
• Strong knowledge base of HR related laws and regulations, compliance, and industry best practices.
• Knowledge of principles and practices of payroll administration and best practices.
• Knowledge of community college policies and procedures.
• Ability to multi-task and prioritize issues.
• Knowledge of Banner/Ellucian system or a related program.
• Ability to follow detailed instructions and adhere to prescribed routines.
• A keen attention to detail.
• Ability to document instructions.
• Knowledge of generally accepted office practices and procedures, including records management.
• Knowledge of common business processes.
• Ability to work and communicate with a variety of people from diverse backgrounds.
• Ability to make decisions based on correspondence, data or other information.
• Ability to work with minimal supervision/work independently.
• Ability to operate in a professional manner at all times.
• Ability to check/verify information.
• Confidence in decision making and communication skills.
• Conscientious- care about how work is done and wanting to do a good job.
• Initiative- respond to downtime by taking responsibility to do other work.
• Customer service oriented- a focus on being friendly and patient in responding to customer needs.
• Willingness and desire to learn new things and apply that learning.
• Willingness to maintain flexibility in order to meet customer needs.
• A positive attitude regardless of circumstances at hand.