Human Resources Specialist

$39,520 - $52,000/Yr

The Salvation Army - Detroit, MI

Full-time

Detroit, MI

10,001+ employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Human Resources Specialist is responsible for overseeing all pre-employment processes, including the onboarding of new employees. This role requires accurate and timely administration of employee health and life insurance benefits, the Prudential pension plan, and AFLAC, ensuring effective communication between employees and the Command. The specialist will also serve as the main contact point for Affordable Care Act compliance between the Command and store/warehouse management. In this position, the specialist will work closely with schools to establish alliances and lead career fairs aimed at attracting new employees. Proficiency in iCIMS software is essential for posting jobs, reviewing applications, and conducting phone screenings as necessary. The role involves composing, sending, and following up on offer letters and calls, as well as coordinating with the Territorial Registry to ensure prospective employees are not listed there. Additionally, the specialist will initiate background checks through the Sterling website and manage the onboarding process, assisting with orientation and setting up employee files in the HRIS database. The specialist will also handle incoming emails and faxes related to new enrollment or cancellation forms, ensuring all information is complete and accurate. Maintaining accurate records of all enrollments and cancellations is crucial, as is managing the Open Enrollment process by responding to employee inquiries in a timely manner. The role includes overseeing the quarterly Pension enrollment process, verifying the accuracy of enrollment, termination, and contribution lists with Command personnel, and performing other duties as assigned. This position is integral to the HR department, requiring strong communication skills, attention to detail, and the ability to maintain confidentiality. The Salvation Army is committed to equal opportunity employment, encouraging candidates from diverse backgrounds to apply.

Responsibilities

• Oversee all pre-employment processes including onboarding new employees.
• Administer employee health and life insurance benefits, Prudential pension plan, and AFLAC.
• Serve as the main contact for Affordable Care Act compliance between Command and management.
• Work with schools to establish alliances and lead career fairs to attract new employees.
• Utilize iCIMS software for posting jobs, reviewing applications, and conducting phone screenings.
• Compose, send, and follow up on offer letters and calls.
• Coordinate with the Territorial Registry to ensure prospective employees are not listed there.
• Initiate background checks through the Sterling website and follow up on results.
• Manage the onboarding process and assist with employee orientation.
• Set up employee files and input them into the HRIS database.
• Check incoming emails and faxes for new enrollment or cancellation forms, ensuring completeness and accuracy.
• Maintain accurate records of all enrollments and cancellations received.
• Manage Open Enrollment by responding to employee inquiries in a timely manner.
• Oversee the quarterly Pension enrollment process, including compiling lists of new enrollees and mailing enrollment paperwork.
• Verify accuracy of enrollment, termination, and contribution lists with Command personnel.
• Perform other duties as assigned.

Requirements

• SHRM-CP certification or an Associate's Degree in Human Resources or Business preferred.
• Experience in a busy HR department preferred.
• Knowledge of health insurance and employee benefits is helpful.
• General knowledge of federal and state employment laws is beneficial.
• Valid Driver's License and ability to drive a Salvation Army vehicle required.
• Above average communication skills to effectively present information and respond to requests.
• Ability to speak and understand English fluently; bilingual preferred.
• Ability to write routine reports and correspondence independently.
• Strong attention to detail and organizational skills.
• Ability to maintain strict confidentiality.
• Ability to train, teach, instruct, and explain processes.
• Proficient in Microsoft Office, with experience in Office 365 preferred.
• Ability to solve practical problems and respond to inquiries appropriately.

Nice-to-haves

• Bilingual skills are preferred.

Benefits

• 401(k)
• 401(k) matching
• Employee discount
• Flexible spending account
• Health savings account