Human Resources Specialist

Madison County Schools - Ridgeland, MS

Full-time - Entry Level

Ridgeland, MS

About the position

The Human Resources Specialist position at Madison County Schools is a vital role within the Human Resources Department, primarily focused on supporting both certified and classified staff. This full-time position, which spans 225 days, requires a dedicated individual who can manage a variety of confidential personnel records while providing excellent customer service. The HR Specialist will be responsible for clerical tasks such as writing correspondence, answering phone calls, and scheduling appointments, all while maintaining a focus on employee-related functions. One of the key responsibilities of the HR Specialist is to maintain personnel records, which includes tracking confidential information such as performance reviews, onboarding details, and salary information. Additionally, the HR Specialist may assist in the recruitment process, which involves posting job announcements and communicating acceptance or rejection to applicants. To effectively perform the duties of a Human Resources Specialist, candidates must demonstrate strong communication skills, organizational abilities, and a commitment to confidentiality. The role requires the ability to independently solve various problems related to pay and records management, as well as the capacity to review and monitor office allocations to ensure adherence to the district's budget. The HR Specialist will also be responsible for processing employment verifications, operating fingerprinting equipment for new hires, and assisting with the orientation and processing of new employees. The position demands a high volume of computer work, requiring speed and accuracy in data entry, particularly in an environment with constant interruptions. The HR Specialist will represent the school district professionally in interactions with parents, community members, staff, and students, while ensuring compliance with applicable laws and regulations. Overall, the Human Resources Specialist plays a crucial role in supporting the HR department's functions, ensuring that all personnel-related tasks are handled efficiently and confidentially, while also contributing to a positive work environment for all employees.

Responsibilities

• Maintain and manage confidential personnel records.
• Handle clerical tasks such as writing correspondence and scheduling appointments.
• Assist in the recruitment process by posting job announcements and communicating with applicants.
• Review and monitor office allocations to ensure adherence to the district's budget.
• Process employment verifications and communicate information to payroll.
• Operate fingerprinting equipment for new hires and follow up as needed.
• Research, create, input, format, and organize relevant data for review by HR directors.
• Answer routine questions and correspondence from staff independently.
• Complete high volume of data entry with speed and accuracy.
• Represent the school district professionally in interactions with various stakeholders.
• Organize and assist in the orientation and processing of new employees.
• Prepare new employee information for board agendas.
• Make travel arrangements for select staff and organize administrative meetings.
• Participate in recruitment efforts and assist in scheduling interviews.
• Collect employment information for onboarding and offboarding processes.
• Serve as a point person for new employee inquiries.
• Perform periodic audits of HR files to ensure compliance and completeness.
• Assist with planning and execution of special events for the district.

Requirements

• Associate's degree or Bachelor's degree (preferred).
• Minimum of five years of experience in an office setting (preferred).
• Effective communication skills.
• Experience in a public school setting (preferred).
• Exceptional computer/software skills.

Nice-to-haves

• Experience with HR software such as Marathon, MSIS, Active Resources, and Frontline.
• Knowledge of state and federal employment laws.

Benefits

• Competitive salary based on experience and qualifications.
• Professional development opportunities.
• Supportive work environment with a focus on employee well-being.