Human Resources Specialist

$65,000 - $70,000/Yr

New Destiny Housing Corporation - New York, NY

Full-time - Entry Level

New York, NY

Real Estate

About the position

New Destiny Housing is on a mission to end the cycle of domestic violence and homelessness for low-income families and individuals by developing and connecting them to safe, permanent, affordable housing and services. As the largest provider of supportive housing for domestic violence survivors in New York, New Destiny is seeking an HR Specialist to join its Human Resources department. The HR Specialist will play a crucial role in providing and coordinating the organization's day-to-day human resources administrative support, recruitment, employee records, employee benefits, and payroll. This position is essential for ensuring that the HR department runs smoothly and effectively, supporting the organization's mission through its human resources functions. The HR Specialist will be responsible for providing front-line HR support, guidance, and troubleshooting across various HR topics, including HR programs and policies, timesheets and pay, benefits, and onboarding and offboarding processes. The role requires maintaining the escalation and resolution of employee HR-related issues, collaborating with cross-functional departments to develop self-service knowledge content for employees, and supporting the onboarding process for all incoming employees. Additionally, the HR Specialist will assist with the open enrollment process, maintain job postings and descriptions, and manage employee data changes and job requisition requests. In this role, the HR Specialist will also assist with managing end-to-end employee offboarding, ensuring compliance with labor laws and organizational policies, and supporting the HR Manager with reporting requests. The position involves managing databases, generating reports, and collaborating with the Finance department on audits to ensure data quality and accuracy. The HR Specialist will also be responsible for researching and assisting the HR Manager with DEI initiatives based on evidence obtained through surveys and reports, as well as assisting with new hire orientation and other training sessions. This position serves as a backup for the HR Manager and requires a proactive approach to improving HR workflows and administrative duties.

Responsibilities

• Provide employees with front-line HR support, guidance, and troubleshooting across HR topics.
• Maintain the escalation and resolution of employee HR-related issues, Trinet and Time and Attendance.
• Collaborate with cross-functional departments developing self-service knowledge content for employees to access via Trinet.
• Support the onboarding process for all incoming employees.
• Assist with the open enrollment process by creating and distributing materials.
• Work with HR Manager on Benefit inquiries.
• Maintain job postings and descriptions, employee data changes, and job requisition requests.
• Assist with managing end-to-end employee offboarding and ensuring Trinet is transacted promptly.
• Support HR Manager with reporting requests.
• Manage databases and generate reports as necessary.
• Collaborate with the Finance department on audits to ensure overall data quality and accuracy for audits.
• Ensure compliance with labor laws and organization policies.
• Deliver messages, and research new tactics and technology to improve HR workflow and other administrative duties.
• Support HR Manager on projects, aiming to drive HR process efficiency as well as employee experiences with HR.
• Research and assist HR Manager with the ability to quickly research, assess, and create DEI initiatives based on evidence obtained through surveys, reports, and analyses identified by employees.
• Assist with new hire orientation and other trainings.
• Partner with HR Manager on specific projects and other tasks, as required.
• Serve as the backup for the HR Manager.

Requirements

• Requires a bachelor's degree in human resources, business administration, or a related field.
• 3 or more years of experience in Human Resources preferably with some experience in not-for-profit.
• Working knowledge of topics across HR functional areas.
• Highly proficient in applications within MS Office Suite with the ability to create forms and surveys.
• Advanced organizational skills with a high degree of accuracy and attention to detail, plus the ability to reprioritize for self and staff to meet deadlines.
• Excellent verbal, written, and interpersonal communication skills, with the ability to work with diverse populations.
• Must be able to multitask and adapt to a fast-paced environment.
• Strong understanding of HR principles and practices, including knowledge of Diversity & Inclusion, Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), and state and federal employment law.
• Ability to coordinate multiple projects with competing priorities.
• Familiarity with Trinet HRIS systems and external HR platforms and comfort learning and training others on new technology.
• Ability to foster a culture of diversity, inclusivity, collaboration, and teamwork.
• Ability to preserve the confidentiality of information.

Nice-to-haves

• Working towards or has a PHR or SHRM-CP certification.
• Experience working with a PEO provider.
• One to two years of processing payroll.
• Working knowledge of Fund EZ or similar software.

Benefits

• Wages start between $65,000 and $70,000 per year depending on qualifications.
• Hybrid role allowing work from home days.
• Full-time position with a benefits package including medical, dental, vision, short disability, PTO paid holidays, and 401(k).