Human Resources Specialist

$50,680 - $68,169/Yr

Bevill State Community College - Jasper, AL

Full-time

Jasper, AL

Educational Services

About the position

The Human Resources Specialist at Bevill State Community College will support the daily operations of the Office of Human Resources. This role involves processing new hire paperwork, managing databases, recruiting, onboarding new employees, and maintaining both electronic and paper files. The specialist will also assist in training and performance management, ensuring compliance with HR policies and procedures.

Responsibilities

• Assist in the day-to-day operations of the Office of Human Resources.
• Process employee paperwork; maintain employee information in Banner and other systems.
• Set up and maintain personnel and search files; maintain the security and confidentiality of all personnel information, files, and documents.
• Assist in the recruitment and selection process utilizing the on-line applicant tracking system; prepare and distribute job announcements and advertisements, maintain applicant database, prepare related correspondence and documents.
• Ensure new employees complete appropriate forms in a timely manner; enter new employee information and appropriate data on persons hired into the Banner system for payroll purposes; prepare new employee files; maintain and set up employee files in Banner.
• Prepare letters of appointment for all new employees.
• Develop and maintain job descriptions on all positions at the College.
• Maintain a database of all College employees.
• Interpret and explain human resources policies, procedures, laws, standards, or regulations.
• Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns following the College and ACCS board policies.
• Serve on the College's Title IX team as needed.
• Maintain and update employee salary data, including experience and step placement.
• Work closely with payroll office staff to ensure timely and accurate information processing.
• Maintain and update human resources documents, employee handbooks or directories, or performance evaluation forms.
• Conduct reference checks on job applicants.
• Contact job applicants to inform them of the status of their applications.
• Work with the Vice President of Instruction and Student Services' office to ensure faculty are paid appropriately.
• Enter requests for purchase orders electronically; process and maintain files of purchase orders.
• Compile data, complete reports and maintain file of reports.
• Perform related work as assigned.

Requirements

• A minimum of an Associate's degree from an accredited institution is required.
• A minimum of one (1) years related work experience is required.

Nice-to-haves

• Ability to utilize Microsoft Office programs for advanced computer work (i.e. Word, Excel, Access).
• Excellent oral and written communication skills.
• Strong knowledge base of HR related laws and regulations, compliance, and industry best practices.
• Experience with applicant tracking systems.
• Knowledge of principles and practices of payroll administration and best practices.
• Knowledge of community college policies and procedures.
• Ability to multi-task and prioritize issues.
• Knowledge of Banner/Ellucian system or a related program.
• Ability to follow detailed instructions and adhere to prescribed routines.
• A keen attention to detail.
• Ability to document instructions.
• Knowledge of generally accepted office practices and procedures, including records management.
• Knowledge of common business processes.
• Skill in operating a mouse to control a computer.
• Skill in operating a computer.
• Skill in utilizing a phone system.
• Ability to work and communicate with a variety of people from diverse backgrounds.
• Ability to make decisions based on correspondence, data or other information.
• Ability to utilize email systems to communicate information.
• Ability to work with minimal supervision/work independently.
• Ability to operate in a professional manner at all times.
• Ability to check/verify information.
• Confidence in decision making and communication skills.
• Conscientious- care about how work is done and wanting to do a good job.
• Initiative- responding to downtime by taking responsibility to do other work.
• Customer service orientated- a focus on being friendly and patient in responding to customer needs.
• Willingness and desire to learn new things and apply that learning.
• Willingness to maintain flexibility in order to meet customer needs.
• A positive attitude regardless of circumstances at hand.