IDIQ Project Controller

$72,150 - $115,440/Yr

M.C. Dean - Honolulu, HI

Full-time - Mid Level

Honolulu, HI

Specialty Trade Contractors

About the position

The IDIQ Project Controller will oversee and support service order and Indefinite Delivery/Indefinite Quantity (IDIQ) projects, ensuring seamless project execution from inception to completion. This role involves managing projects in Infralink, handling ticketing systems, and providing purchasing and invoicing support. The ideal candidate will excel in subcontractor coordination, schedule management, and field execution, acting as a working lead with direct involvement in project tasks and team coordination.

Responsibilities

• Coordinate and manage service orders within the IDIQ framework, ensuring efficient and timely delivery of project requirements.
• Utilize Infralink for tracking and managing project activities, timelines, and milestones.
• Oversee ticketing processes, ensuring timely responses, resolutions, and updates for service requests and project tasks.
• Provide logistical and administrative support for Point of Laydown (POL) tasks, assisting with resource allocation and scheduling.
• Manage purchasing requests, vendor relationships, and invoice processing to maintain budget alignment and financial transparency.
• Coordinate subcontractor activities, manage schedules, and ensure all work aligns with project standards and timelines.
• Lead service order projects, ensuring smooth execution and alignment with contractual specifications and client expectations.
• Work with project teams to develop and maintain schedules, optimizing workflows and resource utilization.
• Act as the on-site lead, directly supporting field operations and ensuring successful project delivery.

Requirements

• High school diploma or GED with minimum 6+ years of experience in relevant fields.
• Experience working with trade technicians and managers.
• Experience supporting multiple site locations and projects of different disciplines.
• Ability to collect and compile large data files, with experience in creating databases for use by technicians and PMO.
• Experience managing large amounts of correspondence with both government entities and vendors.
• Familiarity with CMMS or other programs that support maintenance operations for various assets, equipment, and facilities.
• Facility Operations and/or Equipment Maintenance experience and familiarity with common mechanical and electrical industry terms.
• Strong aptitude in Microsoft Office (Word, Excel, Access, PowerPoint) and SharePoint for creating effective management and status reports.
• Proficient in technical writing, creating formal requests, generating proposals, and supporting project documentation.
• Experience managing subcontractor and vendor correspondence for scheduled, emergent, and urgent repair projects.
• An active TS/SCI clearance or the ability to obtain one.

Benefits

• Paid parental leave
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Tuition reimbursement
• Paid time off
• Vision insurance