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About the position
The Palmer In-Court Division of the Alaska Court System (ACS) is recruiting for a Courtroom Judicial Assistant (range 12) who will be responsible for creating and maintaining a quality record of all court proceedings. Regular job duties of this fast-paced position will include ensuring the production of a clear and understandable record of court proceedings by monitoring the electronic recording equipment; maintaining detailed, accurate, and legible log notes; and promoting proper decorum in apparel and demeanor. The position also involves preparing the courtroom for daily hearings, facilitating timeliness of hearings, administering oaths, and ensuring the care and maintenance of exhibits. Additionally, the assistant is responsible for the safety and comfort of jurors during trials and assisting other court departments as needed.
Responsibilities
- Ensure the production of a clear and understandable record of court proceedings by monitoring the electronic recording equipment.
- Maintain detailed, accurate, and legible log notes.
- Maintain and promote proper decorum in apparel and demeanor.
- Prepare the courtroom for daily hearings: set up, organize, and maintain the courtroom including operation and testing of equipment.
- Recognize damaged or malfunctioning equipment and take appropriate action to troubleshoot and correct when possible.
- Facilitate timeliness of hearings by gathering parties, calling for in-custody defendants, placing calls to parties for telephonic hearings, and relaying information to the judge or judicial assistant.
- Administer oaths, distribute temporary orders, pre-sentence orders, and other paperwork as required.
- Responsible for the care and maintenance of exhibits: ensure exhibits are marked, listed on the exhibit list, properly accounted for, and stored during trial.
- Responsible for the safety, comfort, and wellbeing of jurors during jury trials.
- Responsible for playback of testimony during deliberations.
- Assist other court departments and perform other duties as assigned by the Clerk of Court.
Requirements
- Graduation from high school or completion of a General Education Development (GED) certificate.
- One year of office clerical experience.
- Ability to keyboard at least 40 words per minute (net).
- Ability to handle stressful and sometimes hostile situations with tact and diplomacy.
- Experience performing multiple tasks with frequent interruptions and remaining calm, organized, and accurate.
- Excellent organizational skills and experience establishing priorities.
- Experience in providing excellent customer service, both in person and over the telephone.
- Outstanding work habits regarding punctuality, attendance, and dependability.
- Experience dealing with high-priority, confidential, or sensitive information.
- Proficiency using Microsoft Word, Excel, and Outlook.
Nice-to-haves
- Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college.
- Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills.
Benefits
- 12 paid holidays per year.
- Medical and dental coverage for employee and eligible dependents.
- Vision plan (optional).
- Employer-paid Basic Life insurance with additional coverage available.
- Membership in the Public Employees Retirement System (PERS).
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security.
- Alaska Deferred Compensation Plan (optional).
- Personal leave accrual.
