International Mobility and Immigration Specialist

$83,600 - $108,578/Yr

Arup - Houston, TX

Full-time

Houston, TX

Professional, Scientific, and Technical Services

About the position

The International Mobility and Immigration Specialist at Arup plays a crucial role in providing technical advice and guidance on international mobility across the Americas region. This position supports various stakeholders, including business leaders and employees undertaking international assignments, ensuring compliance with immigration and tax regulations while delivering cost-effective mobility solutions. The specialist will be integral to the Global Mobility team, focusing on enhancing processes and providing valuable support to Arup members involved in international mobility opportunities.

Responsibilities

• Provide proactive day-to-day support for Regional mobility practices in-line with established policies and programs.
• Handle the immigration process and associated assignment regulations/task for all international moves into the Americas Region working in close liaison with the HRBPS and the firm's Immigration Attorneys.
• Maintain Assignment Pro (IMIS) system for the administration of international assignments into the Americas Region.
• Coordinate and produce assignment letters/contracts and other documentation; briefs assignees and answers routine assignment related questions.
• Assist in reviewing monthly assignment and visa expiration reports and liaising with Regional HRBPs to confirm the way forward for upcoming expirations and taking action on agreed outcomes.
• Assist with assignee questions and support a successful mobility experience for all regional assignees.
• Liaise with Finance and Payroll as necessary to provide assignment compensation information and preview Shadow Payroll.
• Participate in the review of process and vendor relationships and work with the Regional Head of Mobility to implement changes.
• Help with preparation of data and information for regular mobility reporting and immigration audits as needed.
• Update and maintain mobility information on Regional intranet site.
• Participate in Global and Regional Mobility projects and initiatives.
• Assist in audit and reconciliation of mobility data.

Requirements

• Bachelor's degree in HR or related field.
• 4+ years Human Resources/Mobility experience in a professional services environment preferred.
• Working knowledge of US and Canada immigration requirements and processes.
• Experience in international mobility is an asset.
• Ability to multitask while maintaining high degree of confidentiality, attention to detail and accuracy.
• Outstanding prioritization and organization skills, with ability to work independently, and use good judgment to deliver high-quality results.
• Ability to work in a fast-paced, deadline driven environment while maintaining a professional demeanor.
• Strong client/customer service orientation/problem solving skills/creativity.
• Computer proficiency and technical aptitude with strong skills in MS Word, Excel, PowerPoint, Outlook.
• HRIS experience in Oracle, DayForce and Assignment Pro platform preferred.

Benefits

• Comprehensive and valuable benefits program for employees and their families.
• Global Profit Share Plan (paid bi-annually) to share in the success of the Firm.
• 401(k) plan with up to 10% company match.
• Flexible working arrangements to support diversity and wellbeing.