Inventory Planning Coord III

$41,517 - $58,115/Yr

University of Rochester - Rochester, NY

Full-time

Rochester, NY

Educational Services

About the position

The Inventory Planning Coordinator III position at the University of Rochester is a full-time role focused on ensuring that laboratory products, reagents, and kits are procured in a clinically acceptable and fiscally responsible manner. This position requires a strong understanding of supply chain management and clinical requirements specific to assigned laboratory inventory locations. The coordinator will work closely with department coworkers and various external contacts, including departmental management and support staff, to set priorities and utilize problem-solving skills to meet inventory needs effectively. In this role, the coordinator will be responsible for both routine and non-routine duties, which include proactively reviewing and maintaining inventory levels for the assigned laboratory area. The coordinator will determine optimal inventory levels to ensure product availability according to customer requirements and create purchase orders while adhering to hospital policies. Additionally, the coordinator will verify the accuracy of shipments against purchase orders, review reports on back orders, and make alternative arrangements when necessary, especially in urgent patient care situations. The position also involves managing invoice discrepancies, monitoring recall alerts for received products, and maintaining accurate par forms and custom requisitions. The coordinator will utilize Materials Management and departmental software to assess, measure, and track supply expenses and usage. Furthermore, the role includes managing recall notifications, identifying and recommending solutions for product-related issues, and suggesting cost-reduction opportunities through product consolidation or alternate vendors. The coordinator will also be responsible for maintaining the physical inventory space, monitoring expiration dates, and engaging in semi-annual physical product inventories to meet cost accounting and regulatory requirements.

Responsibilities

• Proactively review and maintain inventory levels for assigned laboratory area.
• Determine and maintain optimal inventory levels to ensure product availability per customer requirements.
• Create purchase orders following hospital policies and maintaining fiscal responsibility.
• Verify accuracy of shipments against purchase orders.
• Review reports and check on back orders daily.
• Make alternative arrangements in urgent patient care situations.
• Create and maintain par forms and custom requisitions where applicable.
• Resolve associated invoice discrepancies adhering to departmental and University Financial policies.
• Monitor, update, and keep current all associated par forms and spreadsheets for areas of responsibility.
• Utilize Materials Management and departmental software to assess, measure, and track supply expenses and usage.
• Manage and resolve recall notifications in ECRI and document appropriately in a timely manner.
• Identify, recommend, and suggest solutions for problems relating to the product, process, and/or ordering system.
• Recommend opportunities to reduce cost through consolidation of product or using alternate vendors.
• Maintain physical space for inventory including relocation of supplies.
• Support and maintain space utilization.
• Monitor expiration dates and remove expiring products according to policy.
• Establish and maintain optimal communication standards.
• Coordinate customized inventories for multidisciplinary departments.
• Engage in the semi-annual physical product inventory as required by SMH Finance.

Requirements

• Two years post-high school education and one year of related work experience; or equivalent combination of education and experience.
• Medical terminology and supply chain experience is preferred.

Nice-to-haves

• Experience in supply chain management.