Inventory Planning Coordinator III

$40,290 - $56,410/Yr

University Of Rochester Strong Memorial Hospital - Rochester, NY

Part-time,Full-time - Entry Level

Rochester, NY

Hospitals

About the position

The Inventory Planning Coordinator III plays a crucial role in ensuring that laboratory products, reagents, and kits are procured in a manner that is both clinically acceptable and fiscally responsible. This position is responsible for a variety of routine and non-routine tasks that require specialized knowledge of supply chain management and clinical requirements specific to assigned laboratory inventory locations. The coordinator will work closely with department coworkers and various external contacts, including departmental management and support staff, to set priorities and utilize problem-solving skills to meet inventory needs effectively. Key responsibilities include proactively reviewing and maintaining inventory levels to ensure product availability according to customer requirements. The coordinator will create purchase orders in compliance with hospital policies while ensuring fiscal responsibility. They will verify the accuracy of shipments against purchase orders, review reports on back orders, and make alternative arrangements when necessary, especially in urgent patient care situations. Additionally, the coordinator will create and maintain par forms and custom requisitions, resolve invoice discrepancies, and keep all associated documentation current. The role also involves utilizing inventory management tools and product knowledge to serve as a resource for supply requirements across the institution. The coordinator will manage recall notifications, document them appropriately, and recommend solutions for any issues related to products or ordering systems. They will also monitor expiration dates of products and ensure compliance with policies regarding the removal of expiring items. Effective communication is essential, as the coordinator will coordinate customized inventories for multidisciplinary departments and engage in semi-annual physical product inventories to meet cost accounting and regulatory requirements.

Responsibilities

• Proactively reviews and maintains inventory levels for the assigned laboratory area.
• Creates purchase orders following hospital policies and maintaining fiscal responsibility.
• Verifies accuracy of shipments against purchase orders and reviews reports on back orders daily.
• Creates and maintains par forms and custom requisitions where applicable.
• Resolves associated invoice discrepancies adhering to departmental and University Financial policies.
• Monitors, updates, and keeps current all associated par forms and spreadsheets for areas of responsibility.
• Utilizes Materials Management and departmental software to assess, measure, and track supply expenses and usage.
• Utilizes inventory management tools and product knowledge to serve as a resource for assigned department supply requirements.
• Manages and resolves recall notifications in ECRI and documents appropriately in a timely manner.
• Identifies, recommends, and suggests solutions for problems relating to the product, process, and/or ordering system.
• Recommends opportunities to reduce costs through consolidation of products or using alternate vendors.
• Maintains physical space for inventory including relocation of supplies in various areas.
• Supports and maintains space utilization.
• Monitors expiration dates in respective areas and removes expiring products according to policy.
• Establishes, maintains, and enhances optimal communication standards.
• Coordinates customized inventories for multidisciplinary departments.
• Actively engages in the semi-annual physical product inventory as required by SMH Finance.

Requirements

• Two years post-high school education and one year of related work experience; or equivalent combination of education and experience.
• Medical terminology and supply chain experience is preferred.

Nice-to-haves

• Experience in supply chain management.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance