TD Bank - New York, NY
posted 4 months ago
The Executive Assistant TDS provides highly skilled, diversified, confidential, and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. This role involves working with individuals at all levels of the company, as well as external organizations and customers, while handling highly confidential materials. The Executive Assistant facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. Additionally, this position may supervise various office administrative and support personnel, coordinating and facilitating high-level executive functions with wide latitude for independent judgment. The Executive Assistant is responsible for assisting with numerous highly confidential functions, including merger & acquisition early stage meetings and due diligence document organization. This includes compiling, formatting, preparing, and distributing Board of Directors and Committee meeting materials, minutes, and records. The role requires a high level of tact and discretion due to the frequency of high-level internal and external contacts, necessitating a thorough understanding of the executive's job and methods of work. In this position, the Executive Assistant will prepare, edit, and type a variety of confidential materials, reports, correspondence, and statistical tables. They will also manage the office of a Senior Executive, requiring comprehensive knowledge of executive operations, policies, practices, and personnel. The role includes scheduling appointments, coordinating arrangements for meetings, conferences, and travel itineraries, and performing various duties to conserve the executive's time, such as keeping personal business bookkeeping records as directed. The Executive Assistant will communicate and coordinate with internal departments, community leaders, organizations, shareholders, and high-level customers, acting as a liaison to resolve issues and concerns, thereby relieving the executive of administrative details.