IT Analyst I

Suffolk Construction - Boston, MA

Full-time - Senior

Boston, MA

1,001-5,000 employees

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

Suffolk is seeking a Senior Project Manager who will be responsible for overseeing all aspects of project administration, ensuring compliance with contractual requirements, managing agreements with trade partners, and handling purchase orders and risk management. This role is crucial in managing the general work performance and quality of the project, as well as the overall progress of the team against the project plan. The Senior Project Manager will produce thorough forecasts of costs to complete, coordinate the use of Oracle with Expedition to identify potential exposures, and require the project team to track costs of field directives and back charges for accurate forecasting. Additionally, the individual will manage change order processes, ensuring that all proposed change orders are tracked and reported to the owner in a timely manner, and will work to recover legitimate general contractor costs related to owner changes. The Senior Project Manager will also establish an effective close-out plan early in the project, which includes the collection and review of contract close-out documents. They will implement the Noncompliance Reporting System and utilize the Work list System to manage the completion of project phases. The role requires the project team to have completed pay requisitions approved by the owner monthly and to produce an effective Schedule of Values to maintain cash flow. The Senior Project Manager will manage cash flow consistently, review subcontractor requisitions, and produce accurate percent complete projections to support financial management processes. In terms of meeting management, the Senior Project Manager will establish a regiment for effective communication and problem-solving within the project team. They will require the project team to maintain various project logs and conduct monthly focus meetings to review these logs for accuracy. Building strong relationships with subcontractors is essential, and the Senior Project Manager will promote professionalism and address issues promptly to prevent delays. The role also involves overseeing the purchasing process, ensuring timely buy-outs, and managing the project schedule to prevent non-excusable delays. Risk management is a key responsibility, requiring timely notices to owners and subcontractors and immediate action when issues arise. The Senior Project Manager will work to establish a trusting relationship with the owner, focusing on keeping them informed to prevent surprises. They will lead the project team in utilizing the Quality Management Program and participate in quality inspections as the work progresses. Team leadership is vital, as the Senior Project Manager will create a teamwork atmosphere, organize training sessions, and oversee the career development of team personnel. This position requires a strong sense of urgency, excellent problem-solving skills, and the ability to manage and embrace change effectively.

Responsibilities

• Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposures
• Coordinate the use of Oracle with Expedition to readily identify exposures
• Require the project team to track costs of field directives and back charges for forecasting purposes
• Create detailed analysis of line-item exposures, particularly unit price contracts
• Follow the Forecasting Calendar for on-time completion of forecasts
• Teach the Standard Operating Procedures for budget updating to others
• Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items including in-scope and out-of-scope
• Provide the Owner with up-to-date status reports relating to Changes
• Require the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues
• Work to recover all legitimate GC costs relating to Owner Changes
• Track the status of all Contract Allowances in Expedition and submits Change Order Requests (COR) when an over-run is likely
• Establish an effective Close-out Plan early in the project which includes the early collection, review, and packaging of Contract close-out documents
• Implement the use of the Noncompliance Reporting System
• Require the team to utilize the Work list System to organize and manage the completion of phases of the work
• Utilize the Completion-Compliance-Quality Form (CCQ) process for close-out
• Teach close out process to other SCCI employees
• Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each month
• Produce an effective Schedule of Values
• Establish a regimented process for the collection of payments no later than 30 days and subsequent efficient system for the payment to Subcontractors
• Review the Hold Reports before payment is due to allow for timely handling of deficiency issues and payment to Subcontractors/Vendors
• Consistently manage the cash flow of the Project to maintain a fiscally responsible position for SCCI
• Produce an effective Schedule of Values which supports a strong cash flow position
• Review each Subcontractors initial Schedule of Values to prevent overpayment
• Review Sub/Vendor requisitions to prevent payment of unsigned or unfunded Change Orders
• Produce and update the cash model for the Owner to prevent surprises
• Produce an accurate percent complete projection to support the SCCI financial management process
• Establishes a meeting regiment for the Project Team which provides for effective communication and problem solving
• Follow the SOP for focused meetings such as PM/PE, OAC's, subcontractor meetings, coordination meetings, Precon Sessions, etc.
• Manage all meetings by agenda and work to time limits
• Require the Project Team to assemble and maintain the Project Logs and periodically review for accuracy
• Conduct focus meetings once per month to review the maintenance of those logs and drills down to identify potential exposures and issues
• Establish a 'Firm but Fair' approach to building relationships with Subcontractors
• Promote an environment of organization and professionalism with Subcontractors
• Address issues immediately with a non-performing Subcontractor to protect SCCI from resulting delay and potential impact
• Work with the Project Team to consistently produce clear, thorough, and accurate Scopes of Work based on drilled down review of documents
• Organize and administer a well-planned purchasing process to prevent the 'Just in time' purchase of materials
• Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule which rarely requires changes to the original logic
• Track events, impacts, and changes in the schedule to allow for the management and prevention of delays
• Lead the Project Team to focus on critical path matters to prevent non-excusable delays
• Manage and distribute organized and efficient Monthly Updating Process in accordance with the SCCI SOP
• Complete the buy-out process in a manner which permits the timely flow of work, prevents budget issues, contract executions, bonds, insurance, etc.
• Write timely notices to Owner and Subcontractors
• Secure CCD authorizations before proceeding with Changes
• Take immediate action when a non-performing Subcontractor is likely to cause impact to the Project
• Work to complete the submittal and coordination process no later than 180 days
• Teaches a risk management regiment to others on the project team
• Work to establish a trusting and professional relationship with the Owner
• Focus on keeping the Owner well informed of important matters to prevent surprises
• Provide leadership in the utilization of the Quality Management Program on the project
• Participate with the project team to institute the use of First Delivery and Quality Benchmark Inspections as the work progresses
• Implement the use of the Nonconformance Reporting System to track and manage deficiencies in the work
• Require the use of mock-ups to establish the quality expectations as defined in the Quality Management Program
• Strive to create synergy and a teamwork atmosphere on the project
• Lead by example by establishing the work ethic guidelines for the entire team
• Organize periodic team events and training sessions to advance the SCCI strategy of 'Train & Develop Our People'
• Act immediately when personal conflicts emerge among the team
• Oversee career and educational development of team personnel
• Require the adherence of standard operation procedures and actively teach each process

Requirements

• Bachelor's degree in applicable discipline
• Minimum of 10 years of experience relative to project size and scope
• Excellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs
• Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions
• Ability to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguity
• Ability to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relations
• Possess judgment to know when to appropriately escalate issues up the chain of command
• Ability to manage and embrace change, responding and adapting to new processes and new ways of looking at old problems
• Strong sense of urgency and initiative, able to quickly study and react to complex issues
• Excellent problem-solving skills and the ability to confidently and decisively take action
• Team leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair manner
• Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring