IT Hardware Asset Manager

$114,400 - $114,400/Yr

Zones - San Mateo, CA

Full-time - Mid Level

Remote - San Mateo, CA

1,001-5,000 employees

Administrative and Support Services

About the position

The IT Hardware Asset Manager at Zones LLC. is responsible for managing the procurement, deployment, and lifecycle of IT hardware assets within the organization. This role involves overseeing vendor relationships, ensuring compliance with procurement policies, and maintaining accurate inventory records. The position is a contract-to-hire opportunity based in San Mateo, CA, with a hybrid work model requiring 2-3 days onsite.

Responsibilities

• Manage the procurement process for scheduled hardware orders, including forecasting demand and coordinating with vendors.
• Handle ad-hoc hardware requests and special projects by efficiently sourcing and procuring necessary devices.
• Oversee the procurement process for a diverse range of QA devices, ensuring alignment with testing needs.
• Build and maintain relationships with hardware vendors, negotiate pricing, and ensure compliance with procurement policies.
• Oversee the receiving process for new and used hardware shipments, including accurate inventory tracking and data entry into asset management systems.
• Manage the deployment of hardware to employees, including asset assignment, configuration, and tracking throughout their lifecycle.
• Coordinate hardware maintenance and repairs, ensuring devices are in good working order and meet performance standards.
• Implement and manage the CorpEng tech refresh program, evaluating devices for refresh eligibility and managing the transition process.
• Manage the secure and responsible disposal of obsolete or end-of-life hardware through approved methods.
• Generate regular reports on hardware inventory, usage, and costs, and analyze data to inform procurement decisions.
• Maintain comprehensive documentation of asset management processes, procedures, and guidelines.
• Collaborate with finance teams to provide accurate reporting on hardware assets, including cost breakdowns and financial forecasting.
• Utilize defined formulas and key variables to forecast inventory needs and maintain optimal stock levels.

Requirements

• Bachelor's degree in Information Technology, Business Administration, or a related field.
• Proven experience in hardware asset management, preferably in a corporate environment.
• Strong understanding of IT hardware, including laptops, desktops, mobile devices, and consoles.
• Proficiency in asset management systems and tools (e.g., Jira Assets, SNOW, JAMF).
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with procurement processes and vendor management.
• Knowledge of data security and privacy best practices.

Nice-to-haves

• Experience with hardware lifecycle management and refresh programs.
• Familiarity with e-waste and IT asset disposal regulations.
• Experience working in a fast-paced, dynamic environment.

Benefits

• Medical, dental, and vision coverage
• Life insurance
• 401(k) plan with matching provision
• Paid time off
• Flexible working hours