Stony Brook University - Saint James, NY
posted 2 months ago
At Stony Brook Medicine, the IT PMO Project Administrator/Coordinator plays a crucial role within the Information Technology team, contributing significantly to the organization's success. This position is designed for individuals who are adept at interacting with both technical and business staff within the IT department. The primary responsibilities include assisting with project planning, status reporting, tracking deliverables and tasks, conducting analysis and documentation, and facilitating meeting preparations. The role is integral to ensuring that project management deliverables are met and that communication flows smoothly across various levels of the organization. The IT PMO Project Administrator/Coordinator will provide essential administrative support to the Information Technology PMO and Business Support teams. This includes collaborating closely with IT project managers to assist in the execution of project management deliverables. The position requires interaction with all levels of Stony Brook Medicine's IT staff to gather necessary information for project management tasks. Responsibilities also encompass creating account requests and Cherwell tickets for onboarding new staff and external project consultants, as well as managing Lawson requisitions and tracking invoices to closure. In addition to these tasks, the coordinator will maintain departmental assets such as organizational charts, project management processes, templates, and other organizational assets. They will assist in preparing materials for IT governance meetings, conduct risk analysis, monitor and update risk plans, and support application testing. The role also involves managing logistics for Go Live Command Centers, including the creation and maintenance of Command Center schedules. This position is vital for ensuring that projects are executed efficiently and effectively, contributing to the overall success of IT initiatives at Stony Brook Medicine.