IT Procurement Associate

Reef Parking • Austin, TX

400d • $47,840 - $47,840

About The Position

The IT Procurement Associate plays a crucial role in managing procurement processes for IT-related purchases, including hardware, software, and technology services. This entry-level position involves overseeing purchase order creation, tracking payments, and ensuring accuracy in financial documentation while collaborating closely with the Accounts Payable team and vendors.

Requirements

• Bachelor's degree in business administration, Accounting, Supply Chain Management, Information Technology, or a related field.
• 1-2 years of experience in procurement, bookkeeping, finance, or a related field is preferred.
• Basic understanding of procurement and accounts payable processes.
• Familiarity with PO creation, invoice tracking, and payment processing.
• Basic bookkeeping or financial record-keeping experience.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with Coupa and DocuSign (a plus).
• Excellent communication and interpersonal skills.
• Attention to detail and ability to work accurately in a fast-paced environment.

Responsibilities

• Generate purchase orders following internal approvals to ensure all IT-related procurements are formally authorized.
• Review approval workflows to ensure that all necessary stakeholders have signed off before PO creation.
• Accurately enter PO details, including item specifications, quantities, pricing, and terms, into the system to ensure all information aligns with approved requisitions.
• Track and monitor POs from creation through completion, ensuring that orders are delivered on schedule and match PO specifications.
• Maintain a system to track invoices received for all open POs, ensuring that invoices are matched to their corresponding POs for accurate payment processing.
• Verify that vendor invoices align with PO terms and resolve discrepancies by coordinating with suppliers and internal stakeholders.
• Prepare and maintain detailed records of invoice payments, track payment schedules, and ensure that all payments are processed according to agreed-upon terms.
• Act as a low-level bookkeeper by managing and documenting the financial aspects of IT procurement, including creating POs, processing payments, and maintaining accurate financial records.
• Assist in preparing financial reports and summaries related to IT expenditures, identifying spending patterns, and ensuring compliance with budgetary guidelines.
• Work closely with the Accounts Payable (AP) team to ensure timely payment processing, resolve any payment issues, and maintain organized financial records.
• Accurately document all procurement activities, including PO creation, invoice tracking, and payment processing, to maintain a comprehensive audit trail.
• Prepare and distribute regular reports on IT procurement activities, expenditure, and vendor performance for management review.
• Ensure that all procurement and financial activities comply with organizational policies, quality standards, and regulatory requirements.
• Support audits by providing clear and accurate records of procurement and payment transactions.

Benefits

• Generous Paid Time Off: Enjoy 10 days of paid time off, plus 7 paid holidays.
• Comprehensive Health Plans: Access top-notch Medical, Dental, and Vision coverage for you and your family.
• Life and Disability Insurance: Company paid basic life and Short-Term Disability to secure your future with essential protection for you and additional options for your loved ones.
• 401(k) Plan: Benefit from a generous employer match with immediate vesting to help you save for retirement.
• Employee Assistance Program: Access behavioral Health Care to assist with personal needs for you and your family members.
• Parental and Caregiver Leave: Enjoy time off to support your growing family or care for loved ones.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees