IT Project Coordinator

$93,600 - $104,000/Yr

SMARTFOX SOLUTIONS PRIVATE LIMITED - Sunnyvale, CA

Full-time - Entry Level

Sunnyvale, CA

About the position

The IT Project Coordinator role is a contract position based in Sunnyvale, CA, focused on supporting IT projects through effective project management practices. The coordinator will utilize project management tools to assist in developing schedules, documentation, budget planning, and financial analysis, while ensuring adherence to PMO standards throughout the project lifecycle.

Responsibilities

• Collaborate closely with the Project Manager to prepare detailed project schedules and comprehensive documentation.
• Perform various coordinating tasks, including scheduling meetings, documenting risks and issues, and handling administrative duties.
• Maintain project documentation and handle project queries, ensuring tasks are updated on a timely basis.
• Assist project manager in maintaining project plans, budget, actions, and key risks.
• Gather progress for tasks and assignments, and revise project plan as needed.
• Regularly communicate status to project manager, team, and stakeholders.
• Prepare and maintain all project documentation ensuring accuracy and completeness in accordance with PMO playbook standards.
• Resolve all open items during project closure, archiving information and documents.
• Complete a post-project lessons learned / retrospective.
• Develop and maintain effective working relationships with project sponsors, vendors, and key stakeholders.
• Identify cost variances, key risks, and recommend corrective action.

Requirements

• Minimum 3 years of experience supporting one or more moderately complex IT projects.
• Excellent verbal and written skills.
• Proactive problem solver with a can-do attitude.
• Ability to prioritize workload with competing priorities.
• Passion to learn new tools and project management processes.
• Good understanding of project management principles and methodologies.
• Proficient in using project management tools e.g. Smartsheet, Anaplan.
• Expertise with MS Office tools (Word, Excel, Outlook, etc.).

Nice-to-haves

• Experience working in a PMO environment utilizing standards and best practices.
• Experience supporting projects for implementing and upgrading collaboration tools (Zoom, Office360, Slack, Box, Lucid).
• Understanding of IT roles and responsibilities.
• Certified Associate in Project Management (CAPM) certification from PMI.

Benefits

• 401(k)
• Dental insurance
• Health insurance