Trillium Staffing - Quincy, MA
posted 2 months ago
Trillium is seeking an IT Project Coordinator to oversee the coordination, facilitation, elicitation, and aggregation of status reporting and the overall health of various projects. This role is crucial in helping to lead and schedule kick-off meetings with the EOHHS business areas to establish a mutual understanding of engagement objectives, timelines, roles, and deliverables. The IT Project Coordinator will be responsible for tracking, maintaining, and coordinating action items, risks, issues, and next steps throughout the project lifecycle. The ideal candidate will develop and maintain effective relationships with project team members, senior leadership, and stakeholders across all projects. This includes documenting and maintaining records of current project plans, meeting minutes, decisions, project reports, schedules, budgets, and cost tracking reports. The coordinator will also prepare and design presentation-ready project reports using graphics and desktop publishing software, integrating various file types into cohesive reports. In addition to these responsibilities, the IT Project Coordinator will coordinate conference calls and meetings for multiple teams/projects, present meeting agendas, and document meeting minutes as needed. Financial responsibilities include tracking invoices, managing financial requests, and ensuring timely completion of open requests in collaboration with the Help Desk team. Adherence to established Commonwealth policy and procedures regarding project management methodology and quality assurance is essential. The coordinator will also manage the internal Project Repository (SharePoint, Jira, or other methods) to ensure all project artifacts are collected, version-controlled, and readily available.