IT Project Coordinator

Austal - Mobile, AL

Full-time - Entry Level

Mobile, AL

51-100 employees

Transportation Equipment Manufacturing

About the position

The IT Project Coordinator plays a crucial role in managing and supporting IT projects at Austal USA. This position involves coordinating activities, managing resources, and facilitating communication among stakeholders to ensure projects align with organizational goals. The coordinator will oversee the IT Change Request process and manage communications and presentations related to IT projects.

Responsibilities

• Maintain discretion and confidentiality in all areas pertaining to Austal USA IT systems.
• Adhere to Austal USA's safety and health rules and regulations.
• Comply and follow all procedures within the company security policy.
• Assist in the development of medium to large scale project plans with complex requirements, timelines, and resource management.
• Coordinate with internal IT teams, external vendors, and other stakeholders.
• Manage project documentation including project requests, task lists, and status reports.
• Excel in time management and organizational skills, demonstrating the ability to effectively prioritize and manage multiple teams and projects.
• Track project timelines and deliverables using project management tools.
• Offer assistance where necessary and share in both successes and challenges.
• Monitor project progress and performance through risk/issue management.
• Schedule and facilitate meetings, such as kick-offs, status meetings, product demonstrations, and Change Advisory Board (CAB) meetings.
• Serve as a point of contact for project team members and stakeholders, ensuring clear, accurate, and consistent communication.
• Prepare and distribute project information to stakeholders in a timely manner.
• Manage project-related communications, ensuring transparency to stakeholders about changes, risks, and issues.
• Maintain comprehensive project documentation, ensuring all required documents are up to date.
• Participate in Business Analysis and requirements gathering documentation events.
• Assist in the preparation of training and support documentation activities.
• Assist with the creation and sustainment of Project Management Standard Operating Procedures (SOPs).
• Prepare and retain up to date Master Service Agreement (MSA) documents.
• Coordinate the allocation of resources, including personnel, hardware, and software, across projects.
• Track resource availability and adjust project plans to reflect changes in resource capacity.
• Assist in the review and testing of IT solutions as required.
• Support the project team in ensuring that value is achieved by meeting required standards and deliverable specifications.

Requirements

• Bachelor's degree in Computer Science and/or 3+ years of equivalent IT experience or similar capabilities.
• 2+ years of Project Coordination/Management experience or equivalent capabilities.
• Outstanding written and verbal communication skills with attention to detail.
• Project Management Certification(s) is preferred (i.e., Project Management Professional (PMP), Agile Scrum Master, SAFe).

Nice-to-haves

• Experience in Ship Manufacturing is preferred.
• Experience with DoD contractor is preferred.