ITS Executive Assistant

Clyde Companies - Orem, UT

Full-time - Mid Level

Orem, UT

Heavy and Civil Engineering Construction

About the position

The Executive Admin to the CIO will serve as the face of the IT department to employees, customers, and vendors. This role is pivotal in ensuring smooth operations within the IT department by overseeing financial management, budgeting, reporting, and analysis. Additionally, the Executive Admin will manage employee, vendor, and customer relationships, facilities, office and vehicle management for IT vehicles, department events and recognition programs, and will oversee meeting management including scheduling, agendas, and minutes.

Responsibilities

• Act as the primary point of executive contact for IT-related inquiries from internal IT employees, IT customers, and IT vendors.
• Handle the scheduling, agendas, and minutes for department meetings.
• Provide comprehensive administrative support to the CIO, including managing calendars, scheduling meetings, and preparing reports and presentations.
• Serve as the liaison between the CIO and other departments and other executive admins.
• Oversee the financial operations of the IT department, including budgeting, reporting, and analysis.
• Manage the scheduling, use, and maintenance of IT department vehicles.
• Plan and coordinate department events and recognition programs.

Requirements

• Proven experience in an administrative or executive support role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in financial management, budgeting, and reporting.
• Ability to build and maintain strong relationships with employees, customers, and vendors.
• Proficiency in Microsoft Office Suite and other relevant software.