Japanese Bilingual-Food Distribution Office Clerk

$39,000 - $39,000/Yr

Pasona - Houston, TX

Full-time - Entry Level

Houston, TX

Professional, Scientific, and Technical Services

About the position

The Japanese Bilingual-Food Distribution Office Clerk will support the operations of an Asian food distributor's new office opening in February 2025. This role involves a variety of clerical and administrative tasks, including customer service, bookkeeping, and assisting various departments to ensure smooth office operations.

Responsibilities

• Greet and direct visitors at the front desk.
• Answer, screen, and forward incoming calls to appropriate persons.
• Operate office machines such as copiers, scanners, PCs, phones, and voicemail system to perform clerical duties.
• Update and maintain business insurance, contracts, registration, and general business license.
• Order office supplies as requested by departments.
• Assist with record filings, report/form typing, and memo or letter preparations for management.
• Support other departments such as Sales, Purchasing, Accounting, and Warehouse as needed.
• Input, update, and maintain orders, invoices, and bill-back data within the Company database.
• Update and maintain customer records in the Company database.
• Assist sales associates by monitoring active purchase orders and ensuring that orders are completed on time.
• Answer simple questions from customers about product features, benefits, and procedures.
• Assist with shipping and receiving logistics, customers' orders, inquiries, and returns.
• Manage calendars and appointment scheduling.
• Prepare and maintain accounting documents and records accurately.
• Perform simple bookkeeping, A/R, A/P, and daily journal for accounting purposes.
• Review billing statements, invoices, and similar documents for accuracy; alert management of any discrepancies.
• Attend Company events and functions outside of normal working hours.
• Perform other duties as required by management.

Requirements

• Business level English required - read/write/speak/listen.
• Basic level Japanese preferred - read/write/speak/listen.
• 1 - 3 years of office administration experience required.
• Ability to work independently.
• Ability to adapt to frequent changes in assignments and workload.
• High school diploma or equivalent required.
• Basic mathematical knowledge - markups, discounts, currency, etc.
• Basic accounting/bookkeeping knowledge—AP/AR.
• Basic Microsoft Office proficiency (Word, Outlook, Excel, PPT…).
• Exceptional organization and time management skills.
• Customer service skills.

Nice-to-haves

• Bilingual in Japanese and English.
• Experience in food distribution or related industry.

Benefits

• Competitive salary of $39,000 per year.