Job Title: HR/Office Manager & Recruiter Assistance 100% In-Office Role

$60,000 - $72,000/Yr

3insys - Calabasas, CA

Full-time - Mid Level

Onsite - Calabasas, CA

About the position

The HR/Office Assistant & Recruiter Assistance role at 3Insys is a full-time, in-office position focused on supporting HR, recruitment, and administrative functions. The successful candidate will play a vital role in ensuring smooth operations both locally and with offshore teams, contributing to the overall efficiency of the organization.

Responsibilities

• Assist management with HR, finance, and office-related tasks.
• Handle payroll processes using ADP and assist in benefits administration.
• Perform various HR functions, including background checks, employee onboarding, and maintaining personnel files.
• Support recruitment efforts, both locally and offshore: sourcing candidates, coordinating interviews, and managing offer letters.
• Work closely with the offshore HR team to coordinate recruitment and HR activities.
• Ensure compliance with federal and state employment laws (e.g., FMLA, ADA, EEO).
• Help manage accounts payable/receivable and coordinate with vendors for invoicing and payments.
• Organize and execute office events, fostering a positive workplace culture.
• Perform office administration tasks such as answering phones, managing calendars, and maintaining office supplies.
• Assist with ad hoc projects as needed by Management and the VP of Operations.

Requirements

• Minimum of 5+ years of professional experience.
• 3+ years of office administration and/or executive assistant experience.
• 2+ years of HR and recruitment experience (preferably in a startup environment).
• Strong experience with ADP Payroll (required).
• Excellent communication and organizational skills.
• Proven ability to prioritize and manage multiple tasks with attention to detail.
• People-oriented and capable of working collaboratively across departments and offshore teams.
• Knowledge of employment laws and best practices.

Nice-to-haves

• Experience working with offshore HR teams is a plus.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance