Job Title PT/FT - Human Resource Specialist

Omni Hr Solutions Corp. - Overland Park, KS

Full-time - Entry Level

Overland Park, KS

About the position

OMNI Human Resource Solutions is a well-established firm with 25 years of experience in providing a variety of human resources expertise, including consulting, executive search, and outsourcing services to client organizations throughout Kansas City and nationally. We pride ourselves on our collaborative culture and family-friendly work environment, which is evident in our Corporate Woods headquarters. As we continue to grow, we are seeking a developing HR professional to join our team as a Human Resource Specialist. This role is pivotal in supporting our client population with recruitment administration and onboarding needs. The Human Resource Specialist will work closely with OMNI's Outsourcing team, which provides a comprehensive suite of HR services to multiple clients. This position offers daily exposure to various HR technology platforms and processes, making it an ideal opportunity for someone looking to advance their HR career, particularly in the areas of benefits and payroll administration. The role is designed to provide a pathway to advance into the Benefits and Payroll Administrator position, allowing for professional growth and development within the organization. In this role, you will serve as the primary administrative support for Human Resources outsourcing functions. Your responsibilities will include managing recruitment administrative functions, pre-employment processing, and ensuring effective communication with clients and candidates. You will also be responsible for maintaining the Applicant Tracking System and ensuring compliance with OMNI policies and applicable laws. This position requires a high degree of confidentiality and professionalism, as you will be handling sensitive information and responding to various inquiries from clients and candidates.

Responsibilities

• Provide support for basic recruitment administrative functions as requested.
• Assist with pre-employment processing, including background checks, offer letter generation, and day-one orientation.
• Answer incoming calls/emails to OMNI Client Support line and respond effectively to questions, inquiries, and requests for assistance or information.
• Manage calls into OMNI's main line and assist callers or redirect them to the appropriate resource.
• Manage the outsourcing client support email inbox and assist or redirect inquiries to the appropriate resource within OMNI.
• Ensure all client recruitment needs are initiated according to protocol, and that all administrative efforts are accurate and effective.
• Manage the Applicant Tracking System with OMNI Outsourcing Hiring Managers in a timely and accurate manner.
• Record all sources, candidates, and targeted research activities in the company database as directed.
• Ensure all recruitment activities related to recruitment administration are recorded under the client outsourcing project.
• Effectively manage a high degree of confidential information and ensure that it is communicated and maintained professionally at all times.
• Provide timely, accurate, and helpful responses to all requests for assistance.
• Manage all pre-employment processes in a timely, accurate manner consistent with OMNI policies, client policies, and applicable laws and regulations.

Requirements

• Bachelor's degree in Business or HR related field preferred.
• 1+ year professional experience ideally in an administrative or customer service role.
• Excellent interpersonal, communication, and customer service skills.
• Must possess patience and a love for helping others.
• Strong technical aptitude and experience with MS Office Suite.
• Self-starter with strong work ethic and resourceful approach to problem solving.
• Solid organizational skills with a high level of attention to detail.
• Ability to thrive in a fast-paced, high achieving, entrepreneurial environment.
• HRIS and Applicant Tracking System experience a plus (Kronos, UKG, iCIMS experience or comparable system).
• Excellent written and verbal communication skills.

Nice-to-haves

• Experience with HRIS and Applicant Tracking Systems such as Kronos, UKG, or iCIMS.

Benefits

• 401K with 3% company match, eligible 6 months from date of hire.
• Company paid medical, dental, vision, and life insurance, eligible the first of the month following 30 days from date of hire.